Front Welcome Desk Receptionist (BLANK AST 2)

Under supervision of the Business Operations Manager, act as first point of contact for the building for a broad spectrum of individuals and groups. As the Welcome Desk receptionist, responsible for responding to a variety of inquiries from students, faculty, staff, parents, and the general public. As the first point of contact for a broad spectrum of individuals and groups, respond to a variety of inquiries and create a welcoming environment. Screen and direct callers/visitors. Independently investigate questions and issues to provide assistance. Provide records management support by scanning, indexing, and retrieving documents. Serve as backup support to the Office of the Chancellor and Provost (OCP) Operations team. Administers/Revokes building access to individuals as needed. Purchasing and accounts payable duties. This position has regular access to collective bargaining information and decisions and provides support to the senior management team regarding the confidential retention of such documents.

Apply By Date:

October 27, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience/ training.
• Professional experience working in an executive level office environment or welcome desk.
• Accounts Payable, purchasing and business operations experience
• Experience using various software programs (word processing, scheduling, spreadsheets, and databases) to accomplish assignments.
• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Experience writing, editing and proofreading skills with strict attention to grammar, spelling, and punctuation to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office.

Preferred Qualifications

• Experience with UC Davis software systems such as AggieTravel, AggieBuy, PrePurchasing and Ceremonies and Events Management System (CEMS).
• Knowledge of the relative roles of faculty, staff and administrators, and the protocols for communications and interactions between these parties in the university environment.
• Knowledge of University of California and UC Davis campus policies and procedures.

Key Responsibilities

• 40% - Reception Desk Support
• 40% - Administrative Support and Special Projects
• 20% - OCP Records Management

Department Overview

The Office of the Chancellor and Provost (OCP) have overall responsibility for the leadership, management, and administration of the campus. The OCP Finance, Operations, and Human Resources provides support in the areas of finance, human resources, and technology for all units within the OCP.

POSITION INFORMATION

• Salary or Pay Range: $26.72/hr. - $37.85/hr.
• Salary Frequency: Hourly
• Salary Grade: 109
• UC Job Title: BLANK AST 2
• UC Job Code: 004723
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00 AM to 5:00 PM
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible schedule including occasional overtime to meet business needs; provide coverage for the fellow receptionists during planned absences.Restricted vacation schedule May through July.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

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