Administrative Assistant

Architectural Design Inc | Orleans, MA
30 hrs – Full time (depending on contribution/experience level) | On-Site

AD is a close-knit architecture design firm based in Orleans, MA. We’re a values-driven team that believes great work comes from collaboration, creativity, attention to detail, and a genuine commitment to our clients and each other.

We’re looking for a highly organized, proactive Administrative Assistant to help keep our day-to-day business running smoothly. This is a varied role that combines financial and administrative coordination, project support, and marketing—perfect for someone who enjoys wearing different hats and being an important part of a small team.

• Coordinate with our bookkeeper/accountant and ensure financial information is organized and submitted on time

• Submit bills and vendor invoices for payment and maintain accurate supporting records

• Track incoming client payments, retainers, invoices, and outstanding balances

• Maintain organized financial, project, and office records

• Manage calendars, meetings, deadlines, phone calls, emails, and general office coordination

• Assist with proposals, contracts, client documents, presentations, and project logistics

• Assist maintaining the firm’s website and social media channels

• Create and update project sheets, portfolios, presentations, and other marketing materials

• Assist with project photography and maintain the firm’s image library

• Assist with client events, open houses, and community initiatives

• Strong organizational skills and exceptional attention to detail, clear communication and honesty.

• High level of accuracy and confidence managing day-to-day financial activities, including invoices, payments, retainers, and financial records

• Strong follow-through and the ability to manage multiple priorities

• Clear, professional, and personable communication skills

• A proactive, dependable approach and willingness to take responsibility

• Ability to work independently while being an supportive member of a close-knit team

• Proficiency with Microsoft Office; Adobe Creative Suite, social media, or bookkeeping/accounting software experience is a plus

• Previous experience in administration, operations, bookkeeping/financial support, professional services, architecture/design, or a related environment is preferred

You’ll join a collaborative, creative team where your work matters and your contribution is felt across the firm. This role offers the opportunity to take real ownership, work alongside talented design professionals, and contribute to an established Cape Cod business that values quality, teamwork, responsibility, and doing things the right way.

Location: Orleans, MA
Schedule: Full-Time, On-Site
Compensation: $45,000-50,000/yr

Interested? Please apply! We’d love to hear from you.