Administrative Assistant

We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments.

Responsibilities:
• Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate.
• Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures.
• Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed.
• Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems.
• Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates.
• Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy.
• Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features.
• Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.• High school diploma required; additional college education is preferred.
• Previous experience with data entry, administrative support, or office coordination in a detail-focused environment.
• Working knowledge of database platforms such as Blackbaud or similar record-management systems is preferred.
• Strong Microsoft Excel skills with the ability to manage detailed information accurately.
• Excellent attention to detail and a consistent approach to maintaining data quality.
• Ability to manage repetitive tasks efficiently while adjusting priorities when business needs change.
• Strong interpersonal skills with the ability to work effectively with colleagues across multiple departments.