Corporate Office Coordinator

Location: Noblesville, Indiana | Full-Time, On-Site
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Department: Administration

About the Position

Justus Companies is seeking an organized, professional, and dependable Executive Assistant & Corporate Office Coordinator to support our CEO and COO while managing the daily administrative needs of our corporate office.

This role serves as the primary point of contact for visitors and callers while providing executive, office, and administrative support.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Handle confidential executive and company information with discretion.
• Serve as the primary front-desk contact for visitors, employees, and callers.
• Answer and direct calls and manage incoming mail and packages.
• Maintain a professional reception and office environment.
• Monitor office supplies and coordinate deliveries, vendors, and service appointments.
• Maintain vendor and subcontractor records, including certificates of insurance.
• Coordinate company meetings, events, and special projects.
• Maintain organized files and records and complete administrative tasks as assigned.
• Follow company security, confidentiality, and administrative procedures.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3–5 years of administrative experience, preferably supporting senior leadership.
• Strong organizational, communication, and customer-service skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities, interruptions, and deadlines while maintaining accuracy.
• Professional judgment, discretion, and strong attention to detail.
• Dependable and comfortable working independently in a fast-paced, fully on-site environment.

The Justus Family of Companies rewards all full-time associates with an extensive benefits package, including but not limited to:

To learn more about Justus Companies, visit our Justus website: www.justus.net/