Staff Accountant

Job Title: Staff AccountantJob Description

Join our team as a Staff Accountant, where you will play a crucial role in maintaining the accuracy and integrity of our financial records. This position offers a significant opportunity for growth, with the potential to advance to a controller role within two years. You will be responsible for a wide range of accounting tasks, from general ledger management to financial reporting, ensuring compliance with accounting standards and corporate policies.

Responsibilities

• Prepare and post journal entries with appropriate supporting documentation.
• Perform monthly balance sheet account reconciliations and resolve reconciling items timely.
• Maintain accurate general ledger records and account analysis schedules.
• Assist with month-end, quarter-end, and year-end close activities.
• Prepare accruals and evaluate expense recognition in accordance with accounting policies.
• Analyze financial transactions and investigate unusual account fluctuations.
• Support preparation of monthly financial statements and management reporting packages.
• Assist with internal and external audit requests by gathering supporting documentation and explanations.
• Ensure compliance with corporate accounting policies, procedures, and internal control requirements.
• Review, validate, and process vendor invoices accurately and timely.
• Perform two-way and three-way matching of purchase orders, receiving documents, and invoices.
• Verify proper general ledger coding, cost center allocation, and approval authorization.
• Monitor invoice workflow queues and follow up on pending approvals.
• Investigate and resolve invoice discrepancies involving pricing, quantities, receipts, and vendor inquiries.
• Maintain vendor master records and supporting documentation in accordance with company procedures.
• Perform vendor statement reconciliations and resolve outstanding items.
• Prepare and review accounts payable aging reports.
• Support payment processing activities including ACH, wire, and check payment preparation.
• Maintain accounts payable files and supporting records for audit and compliance purposes.
• Ensure compliance with delegation of authority requirements and segregation of duties controls.
• Reconcile accounts payable subledger to the general ledger.
• Perform monthly bank account reconciliations as assigned.
• Reconcile prepaid expenses, accrued liabilities, fixed assets, intercompany balances, and other balance sheet accounts.
• Research and resolve reconciliation variances and outstanding items.
• Maintain adequate documentation supporting account balances.
• Assist with implementation, documentation, and execution of SOX controls and accounting procedures.
• Assist with fixed asset additions, transfers, disposals, and depreciation reporting.
• Support inventory reconciliations and inventory-related accounting activities.
• Participate in physical inventory counts and cycle count reviews as required.
• Assist with cost accounting and inventory valuation analysis as needed.
• Prepare recurring and ad hoc financial reports for management.
• Support budget, forecast, and variance analysis activities.
• Analyze spending trends and vendor-related expenditures.
• Identify opportunities for process improvements and automation.
• Assist with KPI reporting and departmental performance analysis.
• Ensure adherence to company policies, accounting standards, and internal controls.
• Support SOX compliance documentation and testing activities.
• Maintain organized accounting records in accordance with document retention requirements.
• Recommend improvements to accounting processes, controls, and workflows.
• Participate in ERP, accounting system, and finance process improvement initiatives.

Essential Skills

• Prior experience in accounting, controlling, or site level finance roles.
• Knowledge of US GAAP and financial close processes, account reconciliations, financial reporting, and internal control.
• Advanced Excel skills.
• Strong experience with ERP systems such as SAP, Sage, QAD, Oracle, or equivalent.
• Strong written and verbal English communication skills.
• High attention to detail with strong documentation and organizational skills.
• Proactive, adaptable, and comfortable in fast-changing integration environments.
• High ethical standards and commitment to controls, compliance, and data integrity.

Additional Skills & Qualifications

• Experience in controls implementation, documentation, or audit support.

Work Environment

This position is fully onsite, with working hours from Monday to Friday, 8 AM to 5 PM.

Job Type & Location

This is a Permanent position based out of Germantown, WI.

Pay and Benefits

The pay range for this position is $60000.00 - $75000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Vacation - 2-3 weeks Optek is on their own benefits but they will be changing to crane's benefits.

Workplace Type

This is a fully onsite position in Germantown,WI.

Application Deadline

This position is anticipated to close on Sep 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.