Office Manager

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Office Manager supports daily operations by supervising all aspects of the office. This position supervises staff, volunteers, and assists with specific duties.

Essential Responsibilities:

• Welcome and direct visitors
• Maintain office equipment, order office and janitorial supplies
• Maintain and submit weekly deposits and invoices for payment
• Assist with preparing and submitting employment applications
• Oversee payroll for employees
• File insurance claims and forms
• Coordinate vehicle records, usage, regular maintenance, and repairs
• Coordinate mail opening: post and send outgoing mail
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Supervise custodian and maintenance staff and arrange maintenance contracts
• Assist with counting of corps income
• Attend meetings and record minutes as requested
• Assist with corps programs and events as needed
• Process all volunteer applications trained in Safe from Harm, and logging hours
• Perform other duties as assigned

Qualifications:

Education/Experience:

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years' experience working in an office environment
• 1-year supervisory experience, preferred

Skills, Knowledge & Abilities:

Computer Skills:

• Proficient in Microsoft Office Suite
• Maintain strict confidentiality

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)