Receiving Specialist

Job Title: Receiving Specialist

Job Summary: The Receiving Specialist is responsible for managing the inbound shipment process by inspecting, logging, tagging, and safely storing incoming produce to ensure all products strictly comply with company quality, food safety, and temperature standards before entry into warehouse inventory.

Duties and Responsibilities:

• Verify delivery documentation against Purchase Orders (POs) and Bills of Lading (BOL), including item descriptions, quantities, lot numbers, and country of origin.
• Conduct initial checks for cleanliness, trailer temperature, pests, leaks, and signs of contamination.
• Inspect incoming produce and packaging for mold, damage, spoilage, or discrepancies, and record initial receipt temperatures using calibrated thermometers.
• Process receiving entries into the system using handheld units or computers, adjusting counts or substitutions to ensure system data matches physical stock.
• Print and immediately apply color-coded pallet and case tags to ensure total traceability before moving items to storage.
• Segregate and isolate non-conforming or un-tagged inventory, immediately notifying Quality Control and management for hold or rejection processing.
• Maintain accurate receiving logs, temperature-at-receipt records, and inspection forms while upholding clean, safe, and compliant dock operations.
• Perform cross-training in warehouse fulfillment tasks (picking, staging, and order assembly) to support overall warehouse operations and build product flow knowledge.

Qualifications:

• Previous warehouse receiving, food distribution, or produce handling experience preferred.
• Familiarity with warehouse management systems (WMS), handheld inventory scanners, and receiving software, or a willingness to learn.
• Strong commitment to food safety protocols, hygiene standards, and strict adherence to standard operating procedures.
• Ability to lift, carry, and move heavy objects up to 50 pounds, operate material handling equipment, and remain standing for extended periods.
• Comfortable working in cold-chain environments, including refrigerated storage areas and coolers.
• Excellent attention to detail, strong record-keeping skills, and effective communication skills in a team environment.

Disclaimer:

New hires will undergo initial hands-on cross-training across general warehouse fulfillment operations (including picking, staging, and order assembly) to build a thorough understanding of overall inventory flow before fully transitioning into the specialized Receiving role.

Benefits (for those who qualify):

• Free Medical, Drug, Vision, Dental, through HMSA or Kaiser and HDS.
• Low-cost visits for Chiropractic, Acupuncture, and Massage.
• Voluntary Benefits such as HealthCare FSA, Dependent Care FSA, AFLAC Voluntary Insurance, and Transamerica Life Insurance.
• Employee perks include discounts on select businesses and services.
• 401k with company match.
• Paid Time Off.
• Employee Assistance Program.

Hilo Products Inc. is an equal opportunity employer. The Company strictly prohibits and does not tolerate any discrimination towards applicants based on race, color, religion, creed, ethnicity, ancestry, national origin, citizenship, veteran or military status, sexual orientation, marital status, age, physical or mental disability, or any other protected factor under federal, state or local law.