Accounting Specialist

We are looking for an Accounting Specialist to support daily financial operations in Austin, Texas. This role will manage a broad mix of payables, receivables, account reconciliation, and administrative accounting activities across multiple properties and business functions. The ideal candidate brings strong accuracy, sound judgment, and the ability to stay organized while handling time-sensitive transactions and records.

Responsibilities:
• Manage the full cycle of vendor invoice handling, including review, entry, and preparation for payment.
• Confirm payment activity for accuracy and completeness while resolving discrepancies in a timely manner.
• Reconcile accounts payable statements and maintain balanced, well-documented records.
• Organize annual property inspection logistics with city representatives, lenders, and insurance partners.
• Prepare and process bank deposits, account transfers, and related cash activity entries.
• Coordinate travel arrangements and complete employee expense reimbursement processing.
• Record incoming and outgoing invoices, monitor payment status, and support accurate ledger updates.
• Track property checking account activity, process deposit reimbursements, and issue tenant billings on schedule.
• Maintain compliance documentation for W-9 and 1099 records while assisting with reporting and special projects as needed.• At least 5 years of hands-on experience in both accounts payable and accounts receivable functions.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience using Yardi Voyager, including commercial, residential, or RentCafe environments.
• Working knowledge of billing, invoicing, and collections processes.
• Strong attention to detail with the ability to manage work independently and take ownership of assigned responsibilities.
• Clear communication skills and a practical approach to problem-solving.
• Confidence to ask questions, clarify information, and ensure financial accuracy.
• Experience with data entry, invoice processing, and accounting platforms such as QuickBooks is preferred.