Patient Care Coordinator

Patient Care Coordinator

Oral Posture | Escondido, CA

Join Our Team!
At Oral Posture, we believe that healthy breathing, oral function, and whole-body wellness can change lives. We are looking for a polished, organized, and compassionate Front Office Coordinator who is excited to grow with our practice and provide an exceptional experience for every patient who walks through our doors.

This is more than a front desk position. We're looking for someone who genuinely enjoys helping people, thrives in a fast-paced environment, takes initiative, and wants to become an integral part of a growing, mission-driven practice.

If you're someone who loves building relationships, enjoys staying organized, communicates professionally, and takes pride in creating a warm, welcoming environment, we'd love to meet you.

Responsibilities

As our Front Office Coordinator, you will:

• Welcome and check in patients with warmth and professionalism
• Answer incoming phone calls and respond to emails promptly
• Schedule new patient assessments and follow-up appointments
• Collect payments and process patient check-out
• Verify paperwork and maintain accurate patient records
• Prepare and organize treatment reports and patient documentation
• Take patient photographs and records as directed
• Coordinate communication with referring providers
• Maintain a clean, organized, and welcoming office environment
• Support our therapists so they can provide exceptional patient care
• Help improve office systems and workflows
• Assist with administrative and marketing projects as our practice continues to grow

We're Looking For Someone Who Is:

• Friendly, compassionate, and genuinely enjoys working with people
• Professional and polished in both appearance and communication
• Highly organized and detail-oriented
• Able to multitask while maintaining a calm demeanor
• A self-starter who takes initiative without waiting to be asked
• Positive, dependable, and solution-oriented
• Comfortable learning new technology and software
• Excited to grow with a small business
• Passionate about health, wellness, and helping others

Preferred Qualifications

• Previous front office or administrative experience
• Experience in a medical, dental, therapy, or wellness practice preferred
• Excellent written and verbal communication skills
• Strong computer skills
• Experience with electronic health records or scheduling software is a plus

What You'll Love About Oral Posture

We're a collaborative, patient-centered practice that focuses on improving lives through Orofacial Myofunctional Therapy, breathing behavior therapy, and whole-body wellness. We value kindness, professionalism, integrity, lifelong learning, and teamwork.

This is an exciting opportunity to become part of a growing practice where your contributions will truly matter. We're looking for someone who wants more than just a job—we're looking for someone who wants to grow alongside us and help build something meaningful.

Ideal Candidate

The right person will:

• Love talking with people
• Be calm under pressure
• Think ahead instead of waiting for direction
• Notice what needs to be done and do it
• Make every patient feel welcome and cared for
• Be invested in helping our practice grow

Bonus Skills (Not Required)

• Marketing or social media experience
• Canva experience
• Photography
• Event planning
• Customer service
• Sales experience (educating patients about recommended services—not high-pressure selling)

At Oral Posture, we believe in:

• Compassion First – Every patient deserves to feel heard, respected, and cared for.
• Excellence – We strive to provide exceptional care and service in everything we do.
• Growth – We are lifelong learners who embrace new ideas and continually improve.
• Teamwork – We support one another and work together toward a common mission.
• Integrity – We do the right thing, even when no one is watching.
• Whole-Person Care – We believe true healing happens when we look beyond symptoms to restore healthy function.