Executive Assistant

A respected nonprofit organization in New Orleans is seeking an experienced Executive Assistant to provide high-level administrative and operational support to its Chief Executive Officer.

This position is ideal for a highly organized, polished professional who can manage competing priorities, maintain confidentiality, and serve as a trusted point of contact for senior leadership, board members, staff, and external partners.

Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and scheduling priorities
• Prepare materials and coordinate logistics for board and committee meetings
• Assist with agendas, meeting minutes, reporting, and follow-up items
• Coordinate executive events, dinners, luncheons, orientations, and special projects
• Draft, review, and organize correspondence, presentations, reports, and other executive documents
• Maintain confidential executive records, board materials, project files, and meeting documentation
• Coordinate executive travel arrangements
• Serve as a liaison between the CEO, board members, staff, and outside partners
• Track organizational deadlines, priorities, and follow-up items

Qualifications

• Associate degree or higher
• Minimum of 3 years of administrative or executive-level support experience
• Previous experience supporting senior leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong proofreading and business correspondence skills
• Event planning and coordination experience
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office and common business technology, including Teams and Zoom
• Nonprofit experience is strongly preferred

Recruit Staff Hire is a full service recruiting and staffing company that specializes in general office, legal, and accounting positions. We help our clients fill long term (temp to hire and direct hire) as well as temporary positions.