Branch Administrative Assistant

Description

Position Details

100% onsite position

Provides administrative support for the entire branch, with direct support to Rebecca on approval-related items

Coordinates and plans branch events, including ordering food, supplies, and event materials

Responsible for processing and managing disclosures

Orders and maintains office supplies

Handles loan cancellations, which must be completed before 1:00 PM daily

Orders closing gifts and food for loan closings

Collects and organizes items for branch communication boards

Updates and posts the monthly "Word of the Month"

Manages new hire onboarding, including questionnaires, welcome gifts, equipment setup, and 90-day onboarding tasks

Processes and manages FedEx return shipments

Handles branch expenses, including receipt and invoice submissions

Issues checks to clients and vendors as needed

Assists with BDAP-related administrative tasks

Coordinates conference room reservations with the management company to prevent scheduling conflicts

Maintains and funds the mail/postage machine

Coordinates employee birthday recognition, including gifts and cards

Coordinates employee work anniversary recognition and gifts

Provides support for the regional executive team and assists with special projects and ad hoc requests

Strong potential to convert to a full-time employee; the team intends to hire someone permanently

Current Administrative Assistant is leaving due to relocation outside of the United States

Branch consists of approximately 55 employees; however, due to remote work arrangements, typically 15-20 employees are in the office on a weekly basis

Schedule: Monday through Friday, 8:00 AM to 5:00 PM

Skills

customer service skills, event planning

Top Skills Details

customer service skills,event planning

Additional Skills & Qualifications

Interview Process

Round 1: Interview with Rebecca

Round 2: Interview with Rebecca; may include an in-office interview with Rebecca and Amanda

Potential Round 3: Additional interview if manager schedules do not align

Experience Level

Entry Level

This is a Contract to Hire position based out of Bellevue, WA.

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bellevue,WA.

This position is anticipated to close on Aug 31, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.