Purchase Specialist

We are looking for a Purchase Specialist to support procurement operations for a non-profit organization in Dayton, Ohio. This Long-term Contract position is ideal for someone who can manage purchasing tasks with accuracy, maintain organized records, and coordinate effectively with internal departments and external vendors. The role requires strong administrative support skills, attention to detail, and the ability to keep purchasing activities moving efficiently.

Responsibilities:

• Process purchase requests and create purchase orders with a high level of accuracy and timeliness.

• Coordinate day-to-day purchasing activities to help ensure materials and services are obtained according to organizational needs.

• Maintain purchasing records, documentation, and order tracking details in an organized and accessible manner.

• Communicate with vendors and internal teams to follow up on order status, resolve discrepancies, and support smooth procurement operations.

• Assist the purchasing department with administrative tasks related to sourcing, ordering, and payment processes.

• Review order information for completeness and confirm that requested items, pricing, and delivery details are properly documented.

• Support merchant services coordination by helping manage related purchasing and payment documentation.

For immediate consideration, call 937.224.8326.

• Experience handling purchasing functions within an administrative or procurement-focused environment.
• Working knowledge of preparing and processing purchase orders accurately.
• Ability to manage multiple purchasing activities while meeting deadlines and maintaining attention to detail.
• Familiarity with supporting a purchasing department through documentation, coordination, and communication tasks.
• Understanding of merchant services processes as they relate to purchasing operations.
• Strong organizational, written, and verbal communication skills.
• Proficiency with standard office software and administrative recordkeeping tools.