Timekeeper

Timekeeping & Administrative Coordinator
Location: San Diego, CA (92123) Onsite, 5 days per week
Schedule: Monday–Friday | 5:15 AM–2:15 PM
Employment Type: 2 year W2 Contract with Potential for Full-Time Conversion
Pay Rate: $35–$37/hour

Position Overview
We are seeking an experienced Timekeeping & Administrative Coordinator to support the daily operations of a large employee group within a leading utility organization. This position will be responsible for maintaining accurate timekeeping records for 100+ employees, ensuring payroll-related information is entered and validated accurately and on time.
The ideal candidate will have previous experience supporting a union workforce, including timekeeping in accordance with a CBA, along with strong Microsoft Office and SAP skills.

Key Responsibilities

• Maintain accurate timekeeping and payroll-related records for 100+ employees.
• Enter, review, and validate employee hours, schedules, overtime, absences, and other timekeeping information.
• Apply Collective Bargaining Agreement (CBA) rules and company policies when processing employee time.
• Identify and resolve timekeeping discrepancies prior to payroll deadlines.
• Utilize SAP to enter, review, and maintain employee and timekeeping information.
• Respond to timekeeping and payroll-related questions from employees and leadership.
• Coordinate employee schedules and support day-to-day workforce administration.
• Prepare reports, spreadsheets, and operational documentation using Microsoft Office.
• Organize and maintain department records, files, and documentation.
• Assist leadership with communications, scheduling, reporting, and other administrative needs.
• Ensure timekeeping activities comply with company policies, labor requirements, and established procedures.

Qualifications

• High school diploma or equivalent required.
• Union timekeeping experience with knowledge of Collective Bargaining Agreements (CBA) strongly preferred.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Previous SAP experience.
• Ability to support a high-volume employee population and meet strict payroll deadlines.

Please submit resume in Word or PDF format to be considered.

The TPS Group, www.tpsmithgroup.com, is a Certified Woman and Disabled Owned Diverse recruiting and staffing firm that is a trusted recruiting partner to top companies.