Executive Assistant/Contract Administrator

Robert Half is seeking an experienced Executive Assistant & Contract Administrator to support a C-level executive in a fast-paced, professional environment. This role combines executive support, calendar management, meeting coordination, travel planning, and contract administration.

Long Island City, NY (100% Onsite)

$45-$55/hour

Full-Time Contract | Monday-Friday

6+ Month Contract (Potential for Contract-to-Hire)

Responsibilities

• Manage complex executive calendars, meetings, and communications
• Prepare presentations, reports, agendas, and meeting materials
• Coordinate travel arrangements and expense reporting
• Serve as a key liaison between executives, departments, and external stakeholders
• Track contracts, renewals, approvals, and deadlines
• Maintain contract repositories, records, and documentation
• Support executive office operations and special projects

Qualifications

• 5+ years of executive assistant experience supporting senior leadership
• Paralegal Certificate required
• Current NY Notary Public Commission required
• Experience with contract administration and document management
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, Teams)
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with discretion