Office Assistant II

We are looking for a dependable Office Assistant II to support daily administrative and meeting operations in Austin, Texas. This Long-term Contract position is ideal for someone who enjoys keeping office spaces organized, assisting visitors and callers, and handling a variety of clerical tasks. The role includes hands-on conference room preparation, front desk coverage when needed, and document support to help the office run smoothly.

Responsibilities:
• Prepare conference rooms for meetings by arranging tables, chairs, and related materials throughout the day.
• Move furniture and meeting supplies between areas of the building while maintaining safe and orderly workspaces.
• Provide reception desk support as needed by greeting visitors and directing incoming calls appropriately.
• Complete assigned administrative tasks such as filing, document scanning, and other general office support duties.
• Assist with meeting logistics to ensure rooms are ready on time and configured to requested specifications.
• Respond to day-to-day clerical needs and help maintain efficient office operations.• Prior experience in office support, clerical administration, or reception-focused work.
• Ability to lift and move items weighing up to 25 pounds on a regular basis during the workday.
• Comfortable setting up tables, chairs, and meeting materials in multiple conference rooms.
• Strong communication skills for interacting with visitors, staff, and callers in a courteous and effective manner.
• Experience answering inbound calls, scanning documents, and performing general clerical tasks.
• Reliable organizational skills with the ability to manage changing priorities in a busy office environment.