Office Assistant/Finance Assistant

Title: Office Assistant/Finance Assistant

Reports to: Controller

Job description:

If you are looking for a motivating, fast-paced environment in which to further develop your skills, consider applying today. This role requires working between Sales, Service, and Administration to compile, post, and verify amounts for AP and AR. Must be able to provide excellent customer service, have effective communication, and demonstrate a high level of integrity in all situations.

Key Responsibilities

• Record daily financial transactions, process invoices, follow use tax guidelines and ensure timely payment and collection
• Post all incoming vehicles into inventory
• Process and verify vendor invoices for accuracy and proper approval
• Reconcile all vendor statements and issue payment as scheduled
• Create new vendors within the accounting system and obtain W9s. Provide Exemption Certificates to them as required
• Review monthly expenses to ensure all have been posted correctly and flag any amounts outside of the normal range
• Purchase and maintain adequate levels of office supplies
• Birthday and Work Anniversaries recognition
• Organize company events to promote workplace culture
• Identify and report concerns of misuse of company resources, policy infractions, and other potential risks or hazards
• Be point person for all mailing, shipping, equipment, building maintenance, and errands
• Open and distribute incoming mail

Other Duties

• Act as secondary for consumer loans and credit application process
• Maintain and organize paper documentation following the Document Retention Program
• Other tasks as requested

Requirements

• A minimum of 2 years Accounts Payable experience is required
• Prior dealership experience preferred
• Strong attention to detail
• Mathematical skills
• Proficiency in Microsoft Excel and Word
• Reasoning Ability and problem-solving skills
• Communication skills – both written and verbal
• Ability to ask clarifying questions when information / documentation does not follow typical transaction patterns
• Ability to work independently with little supervision
• Ability to handle repeated interruptions
• Must maintain confidentially and highest level of integrity
• The ability to sit for extended periods of time
• The ability to lift at least 20 pounds
• Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment

Physical Demands:

Work Schedule & Reporting Supervisor

This position is a full-time, non-exempt position which is supervised by the Controller. Work hours are typically Monday thru Friday from 8:00 AM to 5:00 PM with a one-hour unpaid lunch period. Saturdays as necessary with corresponding weekday off.

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Holiday Pay
• Paid time off

Physical Setting:

• Office

Education:

Associate in Accounting (Preferred)