Litigation Legal Secretary- 3621783

Job Title: Litigation Legal Secretary

Location: Louisville, KY, 40202

Salary/Payrate: $65K-$85K

Work Environment: Hybrid (4 days in office/1 WFH)

Term: Direct Hire

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client, a highly respected, nationally recognized law firm, is seeking an experienced Legal Secretary to support its Louisville team. This position offers an opportunity to join a collaborative legal team and provide comprehensive administrative, clerical, and litigation support to attorneys and legal professionals.

Key Responsibilities

• Prepare, draft, edit, revise, and format legal documents, including briefs, pleadings, motions, correspondence, memoranda, reports, and other legal materials.
• Manage the submission, filing, and processing of legal documents in state and federal courts, including electronic filing (e-filing) through applicable court systems.
• Review, proofread, and quality-check legal documents to ensure accuracy, consistency, completeness, and compliance prior to distribution, submission, or court filing.
• Maintain, organize, update, and manage physical and electronic client files, records, and case materials.
• Coordinate attorney schedules, maintain calendars, arrange meetings, track deadlines, manage court dates, and schedule appointments utilizing Outlook and Milana.
• Arrange, coordinate, and oversee business travel, lodging, transportation, and related logistics for assigned attorneys.
• Enter, review, audit, and revise attorney time entries and timesheets, ensuring proper coding, billing classifications, and litigation-related task codes when applicable.
• Prepare, process, and reconcile attorney expense reports, reimbursements, mileage submissions, and related documentation.
• Provide professional, courteous, and responsive telephone support while serving as a primary point of contact for attorneys, clients, courts, vendors, and other stakeholders.
• Assist with front desk coverage and receptionist responsibilities as needed.
• Review, verify, and process vendor invoices, payment requests, check requisitions, and billing documentation while ensuring timely submission to accounting departments or clients.
• Support billing functions through the preparation, review, editing, and submission of pre-bills, client invoices, and related billing materials.
• Coordinate and manage administrative workflows, document production, and day-to-day operational support within the litigation practice.

Qualifications

• High school diploma or equivalent required; associate's degree, bachelor's degree, or additional post-secondary education preferred.
• Minimum of five years of experience working as a Legal Secretary, Litigation Secretary, Legal Administrative Assistant, or Legal Support Professional within a law firm environment.
• Proficiency with legal research, case management, and litigation support platforms, including LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, court rules, legal documentation, and case management processes.
• Demonstrated ability to prepare, generate, edit, and manage Tables of Contents, Tables of Authorities, indexes, and other complex legal document components.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience utilizing document management systems, timekeeping software, database applications, e-filing platforms, and legal technology tools.
• Excellent written and verbal communication skills with exceptional attention to detail, organization, accuracy, and follow-through.
• Ability to prioritize competing deadlines, manage multiple assignments simultaneously, and perform effectively in a fast-paced legal environment.
• Strong interpersonal skills and a commitment to providing high-quality administrative and legal support services.