Executive Assistant Personal Assistant

OUR IDEAL CANDIDATE:

Must be an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will work directly with the CEO and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, a team player, professional, and capable of managing their work load and prioritizing tasks in a fast-paced office environment.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

• Manage calendar, priorities, and meeting scheduling
• Screen phone calls, emails, and office visitors
• Serve as liaison between CEO and tenants, lenders, and internal staff
• Handle all Bank and Credit card reconciliation
• Track loans, leases, and other important deadlines to ensure they are met
• Bookkeeping duties, including invoice processing and expense tracking
• Process and verify wire transfers per established banking procedures
• Support real estate acquisitions from due diligence through closing
• Maintain organized digital files for financial and property records
• Assist with lease drafting and execution

INTER-PERSONAL SKILLS:

• Ability to communicate extremely well with a diverse group of personality types
• Possess a strong desire to learn new concepts and challenge yourself to learn and grow
• Have a natural willingness to be helpful and be very service oriented
• Reliable and punctual
• Adaptable and willing to take on tasks as needed
• Very strong organizational skills and attention to detail required
• Patient yet efficient
• Ability to prioritize tasks

REQUIREMENTS:

• Must be proficient in Office/Excel/QuickBooks
• Professional front office demeanor
• Must be a team player and not crack under pressure
• College degree preferred
• Yardi experience preferred

Privately held commercial real estate investment firm that acquires, finances, develops and manages office, retail, multi-family, industrial and mixed-use properties in the Western United States. Fast paced environment with a dynamic team, always working on new and exciting projects.