Program Manager Assistant - 21348

Program Manager Assistant - TalentZök

OVERVIEW

Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.

Immediate opening for a Program Manager Assistant in White City, OR who possesses:

• Strong customer or client-facing experience
• 3+ years of administrative support experience with strong organization skills
• Comfortable using Microsoft Word, Excel, and PowerPoint
• Professional written and verbal communication skills
• Ability to support program coordination, documentation, and customer communication

FULL DESCRIPTION: We are seeking a Program Manager Assistant to support program management, customer communication, data entry, documentation, project tracking, meeting coordination, and administrative functions in a manufacturing environment. This role is responsible for assisting Program Managers with sales order entry, RMA processing, quote proposals, resource coordination, meeting minutes, action item tracking, schedule updates, customer communication, and maintaining accurate program documentation. The ideal candidate will have strong administrative experience, excellent organization skills, customer-facing experience, Microsoft Office proficiency, and the ability to communicate professionally with internal teams and external customers.

The selected candidate will be responsible for:

• Performing data entry using Microsoft Office tools
• Entering sales orders, RMAs, and quote proposals in the MRP system and quoting software
• Managing resources and tracking task assignments through Asana or related workflow systems
• Assisting Program Managers with scheduling meetings, preparing agendas, and coordinating logistics
• Handling correspondence and maintaining program-related documentation
• Attending production and customer backlog meetings
• Taking accurate meeting minutes and distributing them to relevant parties
• Tracking action items and following up on outstanding tasks
• Monitoring program progress and performance metrics
• Updating and maintaining project plans, schedules, and reports
• Serving as a point of contact between Program Managers and stakeholders
• Facilitating effective communication and ensuring timely sharing of information
• Communicating regularly with customers and providing overall program status updates
• Organizing and maintaining program documentation, including reports, presentations, and records
• Ensuring documents are up to date, accurate, and accessible
• Supporting administrative projects and program coordination as needed
• Performing other duties as assigned

The selected candidate will also possess:

• Bachelor's degree in Business Administration or a related field preferred
• At least 2 years of related experience required
• 3+ years of administrative support experience preferred
• Experience in the electronics manufacturing industry preferred
• Strong customer or client-facing experience required
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to function well in a fast-paced and at times stressful environment
• Professional written and verbal communication skills
• Ability to communicate with customers, internal teams, and stakeholders professionally
• Proficiency with Microsoft Office Suite required
• Microsoft Word, Excel, and PowerPoint experience required
• Experience with MRP systems preferred
• Experience with quoting software preferred
• Asana or task workflow system experience preferred
• Ability to maintain accurate documentation, reports, presentations, and records
• Ability to work onsite in White City, OR

Physical Requirements:

• Ability to sit and work at a computer for extended periods while completing data entry, updating reports, reviewing project plans, preparing documentation, and working in Microsoft Office
• Ability to communicate by phone, email, video meeting, and in person throughout the workday
• Ability to review sales orders, RMAs, quote proposals, project schedules, meeting notes, reports, presentations, customer communications, and computer screens for extended periods
• Ability to use hands and fingers for typing, data entry, filing, scanning, documentation, and standard office tasks
• Ability to occasionally stand, walk, bend, reach, and move throughout the office or manufacturing environment as needed
• Ability to occasionally lift, carry, or move standard office files, documents, supplies, or small office materials
• Ability to maintain accuracy, organization, and professionalism while supporting multiple priorities

Salary Range: $25/hour
More information can be found at www.talentzok.com.

TalentZok was founded in 2008 and has been repeatedly recognized as one of San Diego County's fastest growing businesses. In 2025, we were named Business Journal's 'Best Places to Work'. Even as our competitors are scaling back and laying off staff, Simply Biotech is expanding to new markets and hiring additional staff in existing offices.