PT Administrative Assistant

Pay: $16.00 - $18.00 per hour DOE

Schedule: Approximately 14 hours per week

Penmac Staffing is seeking a Part-Time Administrative Assistant for a local organization in the Springfield area. This is an excellent opportunity for someone with strong administrative, bookkeeping, and customer service skills who enjoys working in a professional, people-focused environment. Requirements

• Proficiency with Microsoft Office 365
• Strong computer and typing skills
• Professional communication and customer service abilities
• Ability to maintain confidentiality and exercise discretion
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Must be willing to submit to a criminal background check

Responsibilities

• Maintain computerized bookkeeping records and supporting documentation
• Send weekly giving reports and prepare check requests for the accounting service
• Process and file paid invoices and related documentation
• Report employee hours to the accounting service for payroll processing
• Print, file, and reconcile monthly financial reports
• Track employee vacation and sick leave records
• Maintain member and visitor contribution records
• Process and post contributions weekly
• Prepare quarterly giving statements
• Assist with annual reporting and recordkeeping projects
• Update and maintain office procedures manuals
• Assist the treasurer and other staff members as needed
• Serve as receptionist and provide courteous assistance to callers and visitors
• Maintain calendars and communicate important administrative information
• Prepare correspondence, acknowledgements, and other communications
• Coordinate office supply ordering and office equipment maintenance
• Assist with newsletters, bulletins, and other administrative projects
• Provide general support to leadership and staff as needed

This position is ideal for a detail-oriented Administrative Assistant who enjoys a variety of responsibilities, including bookkeeping, office administration, customer service, and organizational support. 

Apply online or contact the Penmac Springfield office for more information. 

Why Penmac? 

Penmac Staffing offers affordable health insurance options with no waiting period! Long-term Penmac employees may participate in our 401k retirement savings plan and become participants in our employee stock ownership plan. We provide free, fast, and friendly help finding a job that matches your skills and schedule. 

About Penmac Staffing 

We have been placing people first since 1988. We offer temporary, temp-to-hire, long-term, and direct hire job opportunities in a variety of industries. Penmac, a 100% employee-owned company, operates over 30 offices in eight states. Penmac is an Equal Opportunity Employer.