Administrative Coordinator - Now Hiring

Front Desk / HR Coordinator

Location: Boulder, CO
Schedule: Monday 7:00 AM - 4:00 PM | Tuesday-Friday 8:00 AM - 4:30 PM or 7:00 AM - 3:30 PM
Pay: $28-32/hour
Type: Temp-to-Hire

Position Overview

Our client is seeking a Front Desk / HR Coordinator to support both front office operations and HR administration in a fast-paced manufacturing environment. This role serves as the first point of contact for visitors while also playing a key role in onboarding, employee communications, scheduling, and day-to-day administrative support.

This is a highly visible position that requires strong organizational skills, exceptional attention to detail, professionalism, and the ability to manage multiple priorities. The ideal candidate is proactive, tech-savvy, customer service oriented, and enjoys working in a busy environment where no two days look the same.

Key Responsibilities

Front Desk & Administrative Support

• Greet visitors, guests, candidates, and contractors, ensuring proper sign-in, visitor screening, and badge assignment procedures are followed.
• Manage incoming calls and direct inquiries appropriately.
• Coordinate conference room scheduling, meeting logistics, and visitor accommodations.
• Prepare conference rooms before meetings and ensure cleanup afterward.
• Maintain front desk appearance and common areas.
• Unlock and secure facility access points as needed.
• Open incoming mail and route documents appropriately.
• Scan and distribute invoices to Accounts Payable.
• Update company phone lists and internal directories.
• Support leadership with administrative projects, expense reporting, and special assignments.
• Order lunches for visitors and meetings, coordinate coffee service, and maintain office refreshments.

Human Resources Support

• Assist with HR onboarding activities in a high-volume environment averaging 7-10 new hires per week.
• Communicate with candidates and new hires throughout the pre-employment, onboarding, and orientation processes.
• Create new hire folders, badges, photos, and facility announcements.
• Upload and maintain employee information across multiple systems.
• Schedule interviews and coordinate hiring manager calendars.
• Initiate and track background check communications.
• Assist with benefits enrollment and new hire paperwork.
• Maintain HR spreadsheets, tracking logs, and employee records.
• Learn and support basic functions within UKG/UltiPro and recruiting processes.
• Partner with managers and departments to ensure HR-related needs are addressed in a timely manner.
• Maintain strict confidentiality while handling sensitive employee information.

Compliance & Operations Support

• Support facility compliance requirements, including ITAR-related processes.
• Maintain badge records and visitor access documentation.
• Communicate effectively with HR, Operations, Purchasing, Accounting, Payroll, and other departments.
• Identify opportunities for process improvements and administrative efficiencies.
• Perform additional clerical and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; additional education is a plus.
• 2+ years of administrative, HR coordination, office management, or related experience.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience maintaining records, spreadsheets, and tracking systems.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Highly organized with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced, high-volume environment.
• Comfortable working independently with minimal supervision.
• Professional demeanor and polished presentation.
• Ability to build strong relationships with employees, candidates, managers, and visitors.
• Self-starter with a proactive approach to problem solving.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

Ideal Candidate

We're looking for someone who enjoys being the go-to person in the office. This individual will be equally comfortable welcoming visitors at the front desk, coordinating onboarding activities, scheduling interviews, supporting leaders with administrative tasks, and ensuring daily operations run smoothly. Success in this role requires strong organization, attention to detail, initiative, and a genuine commitment to providing excellent service to both employees and guests.