Project Billing Admin

Project Accounting Coordinator

Direct Hire | Fully Onsite Salary: $50,000 annually and going up based on experience

Position Overview

A well-established construction organization is seeking a detail-oriented Project Accounting Coordinator to support billing, job costing, accounts receivable, and compliance activities across active projects. This position plays a key role in maintaining accurate project financial data, supporting collections efforts, ensuring regulatory compliance, and assisting with day-to-day accounting operations.

The ideal candidate is analytical, highly organized, and comfortable working with large amounts of data in Excel and have exposure to billing, project accounting or construction accounting.

Key Responsibilities:

Billing & Accounts Receivable

• Prepare and process customer invoices and billing documentation
• Assist with construction project billing and material sales invoicing
• Monitor accounts receivable aging and assist with collections follow-up
• Respond to customer inquiries regarding invoicing, pricing, and tax-exempt status
• Track and record incoming customer payments

Project Accounting & Job Cost Support

• Reconcile project costs and identify discrepancies
• Review labor allocations and job cost reporting
• Code invoices and credit card transactions to appropriate jobs and cost categories
• Support subcontractor payment processing and documentation review
• Assist with certified payroll tracking and project-related reporting

Compliance & Administrative Support

• Process and maintain lien waivers
• Manage and track tax-exempt certificates and supporting documentation
• Support business license renewals and regulatory filings
• Assist with contractor prequalification packages and compliance requirements
• Maintain organized project and accounting records

Qualifications:

Required

• Strong Microsoft Excel skills including:
• Pivot Tables
• VLOOKUP and XLOOKUP functions
• Data analysis and problem solving
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and deadlines

Preferred

• 1-3 years of experience in billing, accounting support, accounts receivable, or project accounting
• Construction industry experience
• Exposure to job costing and project accounting processes
• Experience with lien waivers, payment applications, or compliance documentation
• Experience with construction ERP systems such as Trimble Viewpoint Vista

Education:

• Bachelor's degree in Accounting, Finance, Business, Construction Management, or a related field preferred
• Recent graduates with strong Excel skills and internship or accounting experience are encouraged to apply

Work Environment:

• Fully onsite position
• Some flexibility in scheduling and occasional work-from-home opportunities when business needs allow
• Collaborative team environment with close interaction across accounting, finance, and operations

Compensation & Benefits:

• Starting at $50,000 annual base compensation and going up based in experience
• Overtime opportunities available
• Company performance bonus program with potential payouts up to 25%
• Career growth opportunities within a stable construction organization

If you enjoy working with numbers, solving problems, and supporting large-scale construction projects through billing and project accounting, we'd love to hear from you.

Pay Details: $50,000.00 to $65,000.00 per year

Search managed by: Ashley Eaddy

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.