Field Coordinator

Job Title: Field Coordinator

Job Description

The Field Coordinator plays a key role in supporting project execution by tracking project progress, updating schedules, assembling and auditing project completion packages, and preparing invoices. This role serves as a central communication point between internal teams and customers, ensuring accurate documentation, timely billing, and smooth coordination of field activities.

Responsibilities

• Track project progress and maintain up-to-date schedules for job start-ups and ongoing work.
• Provide regular updates on project status to all involved parties, including customers, project managers, project planners, and superintendents.
• Assemble and audit project completion packages to ensure accuracy, completeness, and compliance with project requirements.
• Prepare invoices and compile billing documentation for submission to the billing team.
• Enter hours from project planners and construction crews into Smartsheet accurately and on time.
• Create field project binders for construction crews, including all required project-related forms and documentation.
• Perform data entry in multiple systems, including Smartsheet, Sage, Microsoft applications, and the company’s server.
• Organize and maintain filing systems for both electronic and hard copy documents.
• Document and retain project records in the server and in hard copy format according to established procedures.
• Communicate clearly and professionally with clients and internal staff to support project coordination and problem-solving.
• Support construction and project management activities by ensuring accurate data entry and timely information flow.
• Work proactively and independently to achieve team objectives while managing multiple tasks and deadlines.

Essential Skills

• Strong project coordination skills with the ability to track multiple projects and update schedules accurately.
• Excellent organizational skills with the ability to multitask and prioritize a wide range of responsibilities requiring accuracy and attention to detail.
• Ability to work proactively and independently while contributing effectively to team objectives.
• Strong oral and written communication skills for clear and professional interaction with clients and internal staff.
• High level of professionalism, demonstrating tact, courtesy, and discretion in all workplace interactions.
• Experience supporting construction and project management activities.
• Accurate and efficient data entry skills across multiple software platforms.

Additional Skills & Qualifications

• Experience using Smartsheet for tracking project hours and progress.
• Familiarity with Sage or similar accounting and billing software.
• Proficiency with Microsoft applications (such as Excel, Word, and related tools) for documentation and data management.
• Comfort working with server-based file systems for document storage and retention.
• Experience in filing and maintaining organized electronic and hard copy records.
• Experience in construction or project management environments is beneficial.

Why Work Here?

You join a team that values professionalism, clear communication, and collaborative problem-solving. The environment supports independent work while encouraging alignment with shared objectives, offering opportunities to develop strong coordination and administrative skills in a project-driven setting. You gain exposure to established tools and processes, build experience in construction and project management support, and contribute to the smooth delivery of projects that rely on accuracy, organization, and reliability.

Work Environment

This role follows an early daytime schedule with a start time between 7:00 and 7:30 a.m. and a 30-minute lunch break. Work is primarily office-based, focused on data entry, documentation, and coordination tasks using tools such as Smartsheet, Sage, Microsoft applications, and server-based filing systems. The environment emphasizes organized record-keeping, timely communication, and consistent support for construction crews and project teams.

This is a Contract to Hire position based out of Downey, CA.

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Downey,CA.

This position is anticipated to close on Sep 5, 2026.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.