Project Coordinator

We are looking for a Project Coordinator to support strategic initiatives within a non-profit organization in Worcester, Massachusetts. This Contract position works closely with Administration & Finance leadership to organize projects, improve workflows, and maintain the tools and documentation needed to keep priorities moving forward. The role blends project coordination, process documentation, and digital systems support while handling sensitive information with professionalism and sound judgment.

Responsibilities:
• Create and manage workflow tools, digital forms, and tracking resources that help move assigned initiatives from planning through execution.
• Turn business needs and established procedures into practical templates, process maps, forms, and other operational materials that support day-to-day work.
• Maintain project schedules, milestone plans, task lists, and dependency tracking so teams can monitor progress and address risks in a timely manner.
• Assist with process improvement efforts by documenting existing workflows and helping design tools that support updated operating methods.
• Prepare draft charters, leadership briefings, status updates, summaries, and other written materials for review, including content that may be confidential.
• Consolidate information from meetings, records, and stakeholder input into clear documentation that supports planning, decision-making, and follow-up actions.
• Update and organize SharePoint pages, web content, dashboards, and reusable project resources to improve access to key information.
• Keep project files, version history, workflow records, and supporting documentation accurate and well organized to ensure continuity across initiatives.• Experience building and supporting automated workflows, digital forms, and business process solutions in a structured environment.
• Proficiency with platforms such as Microsoft Forms, Power Automate, SharePoint, Power BI, or similar workflow and reporting tools.
• Familiarity with electronic form solutions such as Dynamic Forms, DocuSign Form Builder, or equivalent applications.
• Hands-on experience with project management systems used to track schedules, milestones, issues, dependencies, and Gantt charts.
• Ability to use process-mapping tools such as Microsoft Visio, Lucidchart, or comparable software to document and improve workflows.
• Experience maintaining WordPress content, including site updates and shortcode-related changes.
• Demonstrated success supporting multiple projects at once and translating operational requirements into effective tools and documentation.