Account Operations Specialist

Now Hiring for an Administrative Assistant Role in Albany, NY!

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Job Description

The Account Operations Specialist provides administrative and operational support to ensure the accurate and efficient processing of account-related activities while delivering exceptional service to both internal and external customers. This role is responsible for handling account maintenance functions, processing documentation and requests, maintaining records, conducting research and reconciliations, and supporting various operational workflows in accordance with company policies, procedures, and regulatory requirements. The Specialist collaborates with multiple departments and provides operational support as needed to help maintain service quality, efficiency, and compliance standards.

Responsibilities

• Process account-related requests and documentation accurately and within established service level expectations.
• Perform a variety of administrative and operational support functions, including mail processing, document management, and data entry.
• Maintain accurate records and ensure proper retention of documentation in accordance with company policies and regulatory requirements.
• Compile, track, and maintain daily, weekly, and monthly operational reports and statistics.
• Review and respond to service requests within established turnaround times and customer service standards.
• Research and resolve account inquiries, discrepancies, and operational exceptions.
• Perform account maintenance activities and updates while ensuring accuracy and compliance.
• Conduct daily reconciliation reviews and maintain supporting documentation for outstanding items.
• Investigate and follow up on unresolved reconciliation issues, working collaboratively with appropriate departments to achieve timely resolution.
• Process returned mail, address updates, and related account maintenance activities.
• Support internal teams by handling operational requests and responding to inquiries.
• Provide phone and email support to internal and external customers, delivering a high level of customer service.
• Assist with special projects, audits, reporting requirements, and other operational initiatives as assigned.
• Cross-train and provide support to other operational functions to ensure business continuity and service excellence.

Essential Skills

• Proficiency in administrative tasks and Microsoft Excel.
• Strong documentation and data entry skills.
• Experience with Microsoft Office Suite.
• Ability to manage administrative functions such as filing and office support.
• Clerical administrative skills, including reconciliation.

Additional Skills & Qualifications

• High School Diploma or GED required.
• 2-3 years of administrative experience.

Work Environment

The work schedule is Monday to Friday, 8:00 AM to 4:30 PM, fully onsite. The environment is fast-paced, requiring accuracy and the ability to multi-task. The company culture is a focus, providing a great atmosphere for career growth within a large financial institution. When permanent, benefits and perks include paid time off.

Job Type & Location

This is a Contract position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $17.00 - $20.75/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.