Shop Invoice & Administrative Assistant

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Opportunity for advancement
• Training & development
• Vision insurance

We are seeking a detail-oriented and reliable Shop Invoice & Administrative Assistant to support daily operations in our maintenance/shop environment. This position is responsible for preparing and calculating customer invoices, ensuring accuracy of work orders, and assisting with general administrative tasks related to shop operations.

Key Responsibilities:

•  Prepare, review, and calculate invoices based on completed shop work orders 
•  Verify labor hours, parts usage, and service records for accuracy 
•  Enter and update data in company systems and spreadsheets 
•  Communicate with shop personnel to clarify job details when needed 
•  Maintain organized records of invoices, work orders, and supporting documents 
•  Assist with general administrative and office tasks as required 
•  Ensure all billing information is accurate and submitted on time 

Requirements:

•  Strong computer skills (MS Office, especially Excel, and general data entry systems) 
•  High attention to detail and accuracy in calculations 
•  Ability to organize and manage multiple tasks efficiently 
•  Basic understanding of shop or fleet operations is an advantage 
•  Previous experience in shop administration, billing, or invoicing is highly preferred 
•  Strong communication and teamwork skills 

Preferred Experience:

•  Prior experience in a trucking shop, repair facility, or fleet maintenance environment 
•  Familiarity with work orders, parts tracking, or repair billing processes 

Personal Qualities:

•  Responsible and reliable 
•  Organized and detail-focused 
•  Able to work in a fast-paced operational environment