Office Assistant

SUMMARY

Step into a paid, entry-level role where you’ll learn the core of office operations and customer care in a production environment. You’ll support order processing, documentation, and cross-team coordination while training toward a Customer Service Representative (CSR) path. Expect clear structure, hands-on coaching, and a predictable weekday schedule as you build real, transferable skills.

RESPONSIBILITIES

• Provide day-to-day clerical and administrative support for customer service and sales.
• Enter data, maintain orderly digital/paper files, and keep documents current.
• Assist with quotes, order intake, job packets, and status updates under guidance.
• Route information between operations, sales, and prepress to keep work moving.
• Answer phones and emails with professional, courteous communication.
• Help with scheduling, basic reports, and other tasks needed to support the team.
• Participate in training to understand products, systems, and the printing workflow.

QUALIFICATIONS

• High school diploma or equivalent.
• 0–2 years in an office, clerical, or administrative setting (internships welcome).
• Comfortable using computers and navigating multiple systems.
• Microsoft Excel required; Google Workspace is a plus.
• Clear speaker and writer with professional phone etiquette.
• Organized, reliable, collaborative, and eager to learn in a fast-paced setting.

With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor.

EXPERTISE:
Our Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

STAFFING OPTIONS:
Spectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).

CANDIDATE COMMITMENT:
Spectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.

OPEN POSITIONS:
To apply online for our career opportunities go to our job board. www.spectrumstaffingusa.com

SPECIALTIES:
Areas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.