Part Time Office Assistant

JOB SUMMARY: Responsible for managing administrative and clerical tasks

DUTIES AND RESPONSIBILITIES:

1. Receptionist duties such as answering phone and greeting visitors in a professional manner

2. Coordinate the telephone communication system, answers phone, screen calls, transfer calls and take

appropriate messages

3. Coordinate intra-office communications (i.e. memos, messages, faxes, and scheduling of meetings)

4. Handles all typing, copying, filing and mailing as necessary to support administrative staff (as directed)

5. Answer emails and other electronic messages as required

6. Provide support for office and clinical staff, as necessary

7. Maintain a current patient roster

8. Maintain adequate office supplies by performing inventory checks, monitoring usage and

communicating order needs

9. Fax and re-fax, when necessary, orders and follow up with doctors to ensure that signatures are obtained

in a timely manner

10. Report to the Administrator/ Director of Nursing any issues that affect the agency and maintains a

complaint log

11. Perform errands (company related as required)

12. Attends and participates in weekly stand-up meetings

13. Add and update patients into EMR system

14. Communicate frequently with the team

15. Maintain an organized, clean work environment

16. Adhere to dress code, appearance is neat and clean

17. Maintain and conduct self in a professional manner at all times and situations

18. Maintain strict confidentiality of all patient, employee and Haven Specialty Home Care's information

19. Adhere to all Haven Specialty Home Care's policies and procedures including but not limited to the

HIPAA privacy rule

20. Accept responsibility for regular attendance and punctuality

21. Perform other delegated job duties as assigned by the Administrator/ Director of Nursing

QUALIFICATIONS:

1. Must be a high school graduate

2. One year of experience in healthcare related field is preferred

3. Must be able to read, write, and comprehend English

4. Must have reliable transportation

5. Computer literacy/skills required

6. Ability to successfully interact with people in face-to-face situations as well as by telephone in a professional manner

8. Ability to work independently and exercise appropriate judgement in regards to work functions

9. Ability to deal effectively with change

10. Ability to work well with others as well as different personalities

11. EEOICPA Benefit knowledge, preferred but not required

Pay Rate & Schedule:

$18 - $20/hr depending on experience

Office are hours are Monday thru Friday 830am - 1230pm, 20 hours weekly

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Ensuring your privacy is important to us at Haven Specialty Home Care. We do not share your personal information with third parties except as described in this privacy policy. We do not sell your personal information and we do not share your personal information with third parties in association with solicitation of services. We may share your personal information with (a) third party service providers (b) business partners; (c) affiliated companies within our corporate structure, and (d) as needed for legal purposes. Third party service providers have access to personal information only as needed to perform their functions and they must process the personal information in accordance with this privacy policy.

Haven Specialty Home Care provides services to former energy workers that are eligible for care under the EEOICPA. These services include Skilled Nursing Care, Case Management and Aide Care.

What is the EEOICPA?

The EEOICPA (Energy Employees Occupational Illness Compensation Program Act) under the United States Department of Labor has a free (to eligible energy workers) program to completely cover the medical costs of energy workers such as uranium miners, millers, and haulers or beryllium workers from the Cold War era.

This program also provides monetary compensation for damages suffered. Illnesses include, but are not limited to radiation-induced cancers and beryllium-related illness.

Haven Specialty Home Care's Mission statement:

Haven Specialty Home Care is committed to improving the health care delivery system in its area. To do this, it is necessary to recognize the needs of the community and to act toward minimizing the personally devastating effects of illness, accident or disability on the patient and family.

We note here that our pledge to the aged or disabled patient is to defend and acknowledge the basic integrity of the individual and to aid in the reacquisition of their productive places in society.

The necessity of hospitalization for all services to the patient is an ideology which has passed its time. The convenience, comfort and security of one's own home have come to the forefront of progressive medical service delivery. We dedicate ourselves and our Agency to the provision of services, which will accomplish the mutual ends of rehabilitation and the attention of self-respect in an atmosphere conducive to independence.