Administrative Assistant

We are looking for an Administrative Assistant to support leadership initiatives and keep key activities organized and on track in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who excels at coordinating schedules, facilitating communication, and managing details across multiple priorities. The person in this role will help connect executives, internal teams, and external partners while maintaining documentation, monitoring action items, and promoting consistent progress on strategic work.

Responsibilities:
• Coordinate executive calendars, arrange meetings, and confirm logistics to ensure leadership priorities are managed efficiently.
• Serve as a central point of contact between leadership, internal departments, and external partners to support timely communication and alignment.
• Prepare meeting materials, capture key discussion points, and track follow-up actions to help maintain momentum on important initiatives.
• Organize and maintain project records, correspondence, and supporting documentation with accuracy and confidentiality.
• Monitor timelines, milestones, and outstanding tasks, providing reminders and status updates to keep projects moving forward.
• Answer inbound calls, greet visitors when needed, and provide attentive front-office support in a fast-paced environment.
• Perform data entry and general administrative office duties to support daily operations and reporting needs.
• Assist with special projects and executive-level engagement efforts while reinforcing a collaborative and service-focused work environment.• Previous experience in an administrative assistant or office support role.
• Strong ability to manage calendars, meetings, and multiple competing priorities with close attention to detail.
• Experience handling inbound calls, reception-related tasks, and clear correspondence.
• Proficiency in data entry and maintaining organized records and documentation.
• Effective written and verbal communication skills for interacting with leadership, colleagues, and external contacts.
• Strong organizational skills with the ability to follow through on tasks, decisions, and deadlines.
• Comfortable working in an office setting and supporting strategic or executive-level initiatives.