Administrative Assistant

We are looking for an Administrative Assistant to support senior leaders in an award-winning media and podcast production company. This contract opportunity has the potential to become permanent and is ideal for someone who is organized, responsive, and comfortable balancing a range of administrative and coordination tasks. The person in this role will help keep daily operations running smoothly through strong scheduling, communication, and follow-through skills.

Responsibilities:

• Coordinate calendars for three executive team members, ensuring meetings and commitments are organized efficiently

• Prepare and process expense reports with accuracy and timely follow-up on approvals or documentation

• Arrange domestic travel logistics as needed, including itineraries and related administrative details

• Provide day-to-day office support by handling routine administrative and transactional tasks

• Enter and maintain data in internal systems with a high level of accuracy and attention to detail

• Answer inbound calls professionally and direct inquiries to the appropriate contacts

• Prioritize competing requests and adjust to changing business needs with flexibility and sound judgment

Requirements:

• Prior experience in an administrative assistant or office support role

• Strong calendar management and scheduling skills

• Ability to prepare expense reports and manage administrative details accurately

• Comfortable handling inbound calls and communicating professionally with internal and external contacts

• Proficiency in data entry and general office administrative tasks

• Strong organizational skills with the ability to manage multiple priorities