Office Administrator

On-site Staffing is seeking an Office Administrator for a company that is located in Franklin, WI.

This role provides administrative support to leadership and staff, manages office communications, and oversees general office functions such as scheduling, supplies, and vendor coordination.

Hours: Monday-Friday 7:00am to 3:00pm

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Receive and process customer orders, including entry into the system and routing to the appropriate department.

· Support special projects or initiatives across departments.

· Maintain confidentiality of sensitive information.

· Support HR with onboarding paperwork.

· Maintain office supplies inventory; place orders as needed.

· Alert leadership when office equipment (copiers, printers, phones) need maintenance or service.

· Process paperwork from completed jobs including entry into trackers

· Compile data from trackers and generate weekly invoices for our customers

· File all paperwork to ensure easy research of inconsistencies and customer inquiries

· Generate purchase orders for office supplies and, in conjunction with the Operations Manager, order inventory items for the production floor

· Manage and process vendor invoices

· Participate in inventory and stock audits as needed

· Keep appropriate records for inventory management.

· Support with Quality audits and maintain the Quality audit data.

· Assist with getting build sheets in BoxCad & planning in Load Balancer

· Other duties may be assigned.

SKILLS AND ABILITIES REQUIRED TO PERFORM THE DUTIES OF THE JOB:

· Proficient in Microsoft Excel, word, outlook, and various other programs.

· Organizational skills & Time management- ability to manage multiple priorities, deadlines, and tasks efficiently.

· Ability to communicate in a professional, courteous, and effective manner.

· Bi-lingual – English/Spanish strongly preferred

· Ability to work under deadlines.

· Ability to work independently and as part of a team.

· Requires the ability to read, analyze and interpret company policies and procedures.

· Interview required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

· High School Diploma and three years of relevant work experience or the combined equivalence of education and work experience.

WORKING CONDITIONS:

• Works indoors in a semi-climate-controlled manufacturing environment.
• This position is exposed to occupational hazards including, but not limited to, moving machinery, power tools, physical obstacles, exposure to chemicals, slippery walking surfaces, and moving vehicles, etc.
• Must wear appropriate personal protective equipment as designated by the company including but not limited to safety glasses, hearing protection, clothing and footwear in the appropriate areas and must follow safety practices.

On-Site Staffing Services is a family owned and operated employment placement agency taking a hands-on approach to creating a skilled workforce in the greater Milwaukee area. As a fully accredited women- and minority-owned business, we value the need for diversity in the workplace and take pride in fostering client relationships.