Quotation Specialist

We are looking for a detail-oriented Quotation Specialist to support customer pricing requests and quotation activity. This role focuses on preparing accurate proposals, coordinating with suppliers and internal teams, and helping move sales opportunities forward with reliable data and responsive service. The ideal candidate brings strong analytical ability, solid organizational skills, and experience working across supply chain, sales, and customer support functions.

If you are already in contact with one of our Recruiting Managers, please reach out to them directly to discuss this opportunity. If not, for immediate consideration, please apply or call Warren Knight at 484-214-2624

Responsibilities:

• Prepare detailed customer quotations and deliver them within expected timelines while confirming that each submission includes complete and accurate information.

• Review incoming quote requests, identify missing details, and coordinate with customers to gather the information needed to produce a reliable response.

• Work with suppliers and internal technical teams to obtain pricing for nonstandard requests, specialized items, and service-related needs.

• Maintain current pricing for requested products and services so customers and internal partners receive accurate commercial information.

• Partner with sales personnel to assess opportunities, support follow-up activity, and help ensure promising business opportunities are advanced appropriately.

• Enter and track opportunity data in Salesforce.com, monitor progress through the sales cycle, and contribute to monthly and annual forecast updates using pipeline analysis.

• Assemble thorough order-entry documentation and provide verified information to service administration teams for downstream processing.

• Respond to customer questions and concerns promptly while building productive relationships with clients, vendors, and internal stakeholders.

• Assist with onboarding activities for new customers and provide administrative support through data maintenance, reporting, and related coordination tasks.

• Contribute ideas that improve quoting workflows, strengthen process consistency, and increase overall operational efficiency while participating in departmental meetings as needed.

• 2+ years of experience in quotation support, sales operations, supply chain coordination, or a related business function.
• Working knowledge of supply chain logistics, supply chain management, and broader operational workflows that affect pricing and order fulfillment.
• Experience using CRM platforms such as Salesforce.com to manage opportunities, update records, and support reporting accuracy.
• Ability to analyze pricing, pipeline activity, and forecast information to support monthly and annual planning.
• Strong organizational skills with the ability to prioritize competing tasks and manage daily responsibilities independently.
• Clear written and verbal communication skills for working effectively with customers, suppliers, sales teams, and internal operational staff.
• High attention to detail and the ability to produce accurate documentation while following company policies and established procedures.
• Familiarity with forecasting, production planning, and cross-functional coordination in a fast-paced business environment.