Expo Coordinator

Job Summary/Company: Sparks Group has partnered with a leading national trade association in the staffing, recruiting, and talent solutions industry to identify an enthusiastic and detail-oriented Expo Coordinator. This is an exciting opportunity for an early-career professional looking to build experience in events, sales, marketing, and association operations while working with a collaborative, close-knit team.

The Expo Coordinator will serve as a key point of contact for exhibitors, sponsors, and corporate partners supporting major industry conferences and events. This role offers hands-on exposure to event coordination, relationship management, sponsorships, and trade association operations, with opportunities to interact with corporate partners and senior-level professionals.

Responsibilities:

• Support supplier membership activities, including communications, renewals, and maintaining accurate database records.
• Assist with the sales and servicing of exhibits, sponsorships, corporate partnerships, and advertising opportunities.
• Coordinate exhibitor and sponsor logistics for major conferences and industry events.
• Serve as a primary point of contact for exhibitors and sponsors, providing timely and professional support throughout the event lifecycle.
• Track exhibit and sponsorship information within association databases and online floor plan platforms.
• Assist with the development and maintenance of annual marketing and event prospectus materials.
• Coordinate exhibitor and sponsor registration and ensure information is accurate and up to date.
• Provide onsite support during conferences and events, including staffing registration and assisting exhibitors and sponsors with logistical needs.
• Communicate with corporate partners and event participants, including senior-level executives.
• Collaborate with internal teams to ensure exhibits, sponsorships, and event deliverables are executed accurately and on schedule.
• Maintain organized records and follow up on outstanding items, deadlines, and deliverables.
• Provide general administrative and operational support related to events, membership, and marketing initiatives.

Qualifications/Background Profile:

• Bachelor's degree in Business, Marketing, Communications, Hospitality, Events, or a related field.
• 0–2 years of experience in sales, marketing, customer service, events, association management, or a related field; internships and relevant academic experience are welcome.
• Excellent verbal and written communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities, deadlines, and projects in a fast-paced environment.
• Professional and confident when communicating with clients, partners, and senior-level executives.
• Strong customer-service mindset with the ability to build and maintain professional relationships.
• Proficiency with Microsoft Word and Excel.
• Experience with Fonteva, Salesforce, MapYourShow, ExpoCad, or similar event/association platforms is a plus.
• Team-oriented, dependable, proactive, and eager to learn.

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This job is Hybrid Remote.

Pay Range: Salary $55,000.00 to $65,000.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.