Trade Show and Events Manager

Event Coordinator, - 3- Month Contract, Hybrid in Irving, Starts ASAP!

Robert Half is looking for an Event Coordinator for a client in the Irving, Texas area. The ideal Event Coordinator will be able to be on-site every day in Irving, Texas to coordinate plans, materials, shipping and overall event support.

Event Coordinator Responsibilities

• Coordinate logistics for trade shows and regional events, including booth registrations, show services, shipping, housing, and exhibitor requirements.
• Manage booth staff registration and pre-event communications.
• Partner with vendors on show services, promotional items, giveaways, and event materials.
• Assist with event packing, shipping, and on-site preparation as needed.
• Maintain event timelines, project plans, checklists, and key deadlines.
• Prepare meeting notes, action item trackers, and project coordination documents.
• Provide regular status updates highlighting progress, risks, open items, and recommendations.
• Support cross-functional teams to ensure successful event execution.

Event Coordinator, - 3- Month Contract, Hybrid in Irving, Starts ASAP!

Event Coordinator MUST have the following to be considered:

• 3+ years of experience supporting events, trade shows, marketing operations, or project coordination.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Experience coordinating vendors, event logistics, and project deliverables.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with Smartsheet preferred.
• Familiarity with Workfront is a plus.
• Excellent written and verbal communication skills.
• Detail-oriented, proactive, and able to thrive in a fast-paced environment.
• Must be able to go on-site 3 days a week in Irving, Texas