Administrative Assistant

We are looking for a bilingual Spanish Administrative Assistant to support daily office operations and provide reliable coordination for staff and board activities. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can manage multiple administrative priorities in a detail-focused environment. The role will involve document preparation, meeting coordination, and record management while helping maintain efficient day-to-day workflow.

Responsibilities:
• Coordinate calendars, arrange meetings, and organize appointments for team members and board participants.
• Support travel planning by booking logistics and confirming itineraries for staff and leadership as needed.
• Create and assemble meeting materials, including agendas, summaries, and follow-up documentation.
• Record accurate meeting notes and prepare clear minutes for distribution after discussions and decisions.
• Produce presentations, spreadsheets, and general business documents to support administrative and operational needs.
• Maintain organized digital and paper records through filing, paper filing, and e-filing practices.
• Provide bilingual Spanish-English administrative support to facilitate communication with internal and external stakeholders.

• Fluency in both Spanish and English, with the ability to communicate effectively in verbal and written formats.

• Prior experience in an administrative support role within a fast-paced office setting.

• Proficiency in preparing documents, reports, spreadsheets, and presentation materials.

• Strong ability to manage schedules, coordinate meetings, and handle multiple tasks efficiently.

• Experience with e-filing, traditional filing systems, and paper record organization.

• High attention to detail and the ability to maintain accurate documentation and meeting records.

• Strong organizational skills and a dependable, detail-oriented approach to daily administrative responsibilities.

Please contact Robert Half at 209.554.0521 for immediate consideration.