Part Time Administrative Assistant

Type: Ongoing contract

Position: Administrative Assistant PART TIME

Location: Culpeper, VA

Hours: Part-Time 25 hours per week (Flexible scheduling available; standard hours listed as 7:00 AM – 4:00 PM, but accommodations can be made for commitments like school drop-off/pick-up to complete the 5 daily hours)

OVERVIEW:

Seeking a Part-Time Administrative Assistant to help keep operations running smoothly while current administrator is on an indefinite leave. This role will perform routine administrative functions such as coordinating uniforms, scheduling appointments, assisting with badge security maintenance, organizing files, and providing information to callers.

JOB DUTIES & FUNCTIONS:

-- Answer telephones to direct calls or provide information.

-- Greet customers, patrons, or visitors and refer them to appropriate personnel.

-- Operate computers and communications equipment.

-- Enter information into databases or software programs.

-- Select resources needed to accomplish tasks.

-- Schedule appointments.

-- Order materials, supplies, or equipment.

-- Search files, databases, or reference materials to obtain needed information.

-- Distribute incoming mail.

-- Maintain relationships with vendors.

REQUIRED SKILLS & COMPETENCIES

-- Active Listening: Listening to others, not interrupting, and asking good questions.

-- Speaking: Talking to others clearly and professionally.

-- Reading Comprehension: Reading and understanding work-related information.

-- Writing: Writing effectively for co-workers or customers.

-- Service Orientation: Actively looking for ways to help people.

-- Time Management: Managing your time and the time of other people efficiently.

EDUCATION & EXPERIENCE REQUIREMENTS:

-- Education: High school diploma or equivalent.

-- Experience: 1-3 years of experience in a similar role or applicable skills from a similar industry.

-- U.S. Person Requirement: This position is subject to the requirements of the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants must be a U.S. person defined as a citizen, national, U.S. lawful permanent resident, person granted asylee status in the U.S., or person admitted into the U.S. as a refugee.

PHYSICAL REQUIREMENTS:

-- Prolonged periods of sitting at a desk and working on a computer.

-- Occasional standing and walking.

-- Must be able to read, work with a computer and accessories (keyboard, mouse, monitors).

-- Must be able to hear to understand and distinguish speech and/or other sounds (e.g., machinery, sirens, and alarms).

-- Must be able to speak to express or exchange ideas and impart oral information/instructions.

-- Vision abilities required include close vision, distance vision, peripheral vision, and depth perception.

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