Administrative Assistant

Overview:

Skills and Experience:

• 6 months to 1 year of recent work experience required.
• Reliability: Maintain dependable attendance and punctuality for scheduled shifts.
• Administrative Experience: Previous administrative, office, accounting, or related work experience required.
• Education: Associate degree in Accounting, Business Administration, or a related field preferred. Equivalent related work experience may also be considered.
• Computer Skills: Good working knowledge of computers and Microsoft Office programs. Experience with D365 is preferred.
• Data Entry: Accurately enter and maintain information, records, reports, and other business documentation.
• Reporting: Assist management with preparing and completing various weekly and recurring reports.
• Accounting Support: Assist with recordkeeping, filing, data entry, and reports as needed.
• Human Resources Support: Assist with applications, copying identification forms, paperwork, and other HR-related administrative responsibilities.
• Communication: Strong written and verbal communication skills with the ability to communicate professionally with teammates, management, visitors, and outside contacts.
• Organization: Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Attention to Detail: Must be able to complete work accurately and identify errors or missing information.
• Spreadsheets and Numbers: Must be comfortable working with spreadsheets, numerical information, and reports.
• Confidentiality: Ability to maintain discretion and protect confidential company and employee information.
• Office Support: Answer phones, assist visitors with sign-in procedures, handle postage and mailings, and order office supplies.
• Collaboration: Ability to work effectively with management, production, accounting, human resources, shipping, logistics, and other departments.
• Professionalism: Must demonstrate honesty, integrity, reliability, composure, and professional judgment.
• Deadlines: Ability to complete reports and assigned responsibilities accurately and within established deadlines.
• Additional Duties: Must be flexible and willing to perform other administrative responsibilities as assigned.
• Schedule Flexibility: Regular schedule is Monday through Friday, 8:00 AM–5:00 PM, with a one-hour lunch. Occasional extended hours may be required to meet deadlines.

Benefits:

• Weekly pay
• $5 prescription drugs
• $5 doctor's visit copays
• Free teledoctor service
• Free counseling services
• Life insurance included
• Vision insurance included
• Dental insurance included
• Vacation and holiday pay
• Scholarship Opportunities
• 401(k) retirement plan
• Free legal services
• Our unbeatable employee discount program

Our light industrial and light clerical staffing division is our foundation business and has been the driving force behind our exponential growth rate over the last 20 years. This is our flagship division currently representing 85% of our overall business with 83 full-service branches in 16 states.

We understand that just-in-time (JIT) manufacturing demands JIT staffing. Our clients know they can lean on us to get 20 to 200 Onin teammates with a 2- to 8-hour notice. On the other hand, when skill set and longevity are the priority, we customize our recruiting and screening process to ensure our partnering clients have the employee edge with teammates they can hire directly after the contract term. Our nimble company structure, our status as an employer of choice and our innovative mindset ensure we can develop and execute a staffing program which addresses our customer’s specific needs and provide a variety of long-term and short-term employment opportunities for our teammates.
Sectors like manufacturing, food processing, warehousing, packaging and hospitality, if done right, are highly refined crafts. That is why we are so excited to roll up our sleeves and match the right people with the right opportunities.