Executive Assistant to the COO

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Training & development
• Vision insurance

Executive & Personal Assistant to COO – J National
Location: Dallas, TX | Full-Time | In-Person Required


J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.

Key Responsibilities:

Executive Support

•  Manage calendar, appointments, and scheduling 
•  Help prioritize emails and follow-ups 
•  Coordinate meetings and logistics 
•  Keep track of action items and deadlines 
•  Assist with travel planning and reservations 

Operations & Administrative Support

•  Help coordinate internal follow-up between departments 
•  Assist with reporting, spreadsheets, and presentations 
•  Support special projects and company initiatives 
•  Help maintain organization across multiple priorities 
•  Assist with trade shows, events, and office coordination 

Personal/Executive Assistance

•  Assist with scheduling personal appointments and errands as needed 
•  Help coordinate logistics and day-to-day organization 
•  Be a trusted support person to help keep priorities moving 

What We’re Looking For

•  Highly organized and detail-oriented 
•  Strong communication skills 
•  Positive attitude and professional demeanor 
•  Able to multitask and pivot quickly 
•  Strong follow-through and accountability 
•  Tech-savvy and comfortable learning new systems 
•  Comfortable in a fast-paced environment 
•  Discreet and trustworthy 

Preferred Experience

•  Administrative, Executive Assistant, Office Management, or Coordination experience 
•  Construction, property management, or service industry experience is a plus 
•  Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred