District Office Administrator

Description:

 

The District Office Administrator supports daily district operations by managing purchase orders, invoicing, and time and attendance processes. This role works closely with field personnel, operations, and corporate teams to ensure accurate and timely administrative support in a fast-paced oil & gas service environment.

Key Responsibilities

• Create, track, and manage purchase orders (POs) 
• Prepare and submit customer invoices with supporting documentation 
• Review and process employee time and attendance for payroll accuracy 
• Coordinate with field and operations teams to ensure timely and accurate job documentation 
• Maintain organized records of invoices, POs, and payroll-related data 
• Assist with expense tracking and general administrative support 
• Communicate with corporate departments to resolve discrepancies or issues 
• Ensure compliance with company policies and procedures

Requirements:

 

Qualifications

• 2+ years of administrative experience (oil & gas or field operations preferred) 
• Experience with invoicing, purchase orders, and timekeeping/payroll systems 
• Strong attention to detail and organizational skills 
• Ability to manage multiple priorities and meet deadlines 
• Proficient in Microsoft Office and data entry systems 
• Strong communication skills and ability to work with field personnel 

Physical Requirements

Primarily office-based with occasional interaction in field/shop environments; requires sitting, computer work, and light lifting.