Safety Coordinator - Workplace Health

The mission of Hope the Mission is to prevent, reduce and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions.

Position Purpose and Summary 

HTM shelters bring people together in close quarters. They sleep in shared rooms, eat from shared kitchens, and use shared bathrooms. Staff work alongside them through all of it. When someone is exposed to blood or a communicable disease, or works a heat wave without relief, the response has to be immediate and it has to be documented.

The  Safety Coordinator - Workplace Health owns that response. This role maintains the exposure control plans Cal/OSHA requires, coordinates post-exposure follow-up, supports the organization when a communicable disease moves through a site, and coordinates the health and exposure training that keeps staff protected. It also maintains HTM's regulatory injury and illness records and ensures work-related injuries reach Human Resources in time for a workers' compensation claim to open on schedule.

Regulations call this recordkeeping. In practice it is the reason a staff member who was exposed on Tuesday gets the right follow-up on Tuesday. This role makes that happen every time.

Primary Duties and Responsibilities 

Regulatory Injury and Illness Recordkeeping

• Maintain Agency Log of Work-Related Injuries and Illnesses.

• Complete Injury and Illness Incident Reports within required timeframes.

• Maintain injury and illness records for the full retention period required by regulation.

Workers' Compensation Support

• Receive reports of work-related injury and illness and notify Human Resources the same business day so the DWC-1 claim form is provided within one working day as required.

• Provide supporting documentation to Human Resources for workers' compensation claim handling.

• Maintain confidential medical information separately from general personnel records.

• Track return-to-work and restriction documentation in coordination with Human Resources.

Exposure Control and Communicable Disease

• Maintain the Bloodborne Pathogens Exposure Control Plan and review it annually.

• Maintain the Aerosol Transmissible Diseases Exposure Control Plan and review it annually.

• Maintain the Heat Illness Prevention Plan covering both outdoor and indoor heat requirements. Monitor site conditions during heat events.

• Coordinate post-exposure evaluation and follow-up procedures for affected staff.

• Maintain the exposure incident log and Sharps Injury Log.

• Support outbreak response and coordinate with the Los Angeles County Department of Public Health.

• Maintain standard operating procedures for Operations Team response to occupational health matters.

Health Training Coordination

• Source and schedule health and exposure training, including bloodborne pathogens, aerosol transmissible diseases, heat illness prevention, first aid, CPR, and naloxone administration.

• Coordinate hepatitis B vaccination offering and declination documentation for staff with occupational exposure.

• Coordinate respirator fit testing and maintain fit test and medical evaluation records.

• Track training completion and renewal deadlines in coordination with Human Resources and Learning and Development.

• Maintain training records and certification files.

Supplies and Site Support

• Maintain inventories of personal protective equipment, sharps containers, bloodborne pathogen kits, and spill kits.

• Verify biohazard and sharps waste handling and disposal procedures at HTM sites.

• Conduct site observations focused on exposure risk, infection control, and heat illness prevention practices.

• Enter assigned corrections into the corrective action register and track them to closure.

Program Support and Reporting

• Prepare injury, illness, exposure, and training metrics and submit them to the Safety Manager for consolidated reporting.

• Refer all incidents requiring investigation to the Risk and Safety Coordinator, Incidents.

• Report physical conditions contributing to exposure or heat risk to the Risk and Safety Coordinator, Physical Environment.

• Monitor compliance with health and safety policies, procedures, and funder and county contract requirements.

• Participate in safety committee meetings.

Marginal Functions

• Support new site openings with infection control and exposure risk review.

• Accompany regulatory or public health inspectors during site visits as directed by the Safety Manager.

• Perform additional duties as assigned by the Safety Manager.

Skills 

• Documents injury, illness, and exposure events accurately and within required timeframes.

• Maintains regulatory logs that withstand a Cal/OSHA inspection.

• Separates confidential medical information from general personnel records in daily practice.