Office Coordinator (full-time)

Parsons Behle & Latimer has an opening for a full-time Office Coordinator in our Helena, Montana office. This is an in-office position with hours of 8:00 a.m. – 5:00 p.m., Monday – Friday. Pay is commensurate with experience and/or education.

The ideal candidate is detail-oriented, proactive, professional, and comfortable managing multiple priorities in a busy office environment. This position is an essential part of our team and will help ensure that administrative processes run smoothly while providing professional and welcoming service to clients, visitors, and staff.

Key Responsibilities:

• Coordinate day-to-day office operations and administrative activities.
• Answer phones, respond to emails, and greet visitors professionally.
• Schedule meetings, appointments, and other office activities.
• Processing mail and packages.
• Order and maintain office supplies and coordinate with vendors as needed.
• Maintain organized electronic and physical files and records.
• Assist with invoices, expense tracking, bank deposits and other basic administrative functions.
• Support legal assistants, paralegals, and attorneys with projects, scheduling, and general administrative needs.
• Maintain confidentiality and handle sensitive information appropriately.
• Help maintain an organized, professional, efficient, and safe workplace.

Qualifications:

• 2+ years general office administration or coordination experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to manage multiple tasks and changing priorities.
• Proficiency with Microsoft Office.
• Professional, friendly, and service-oriented approach.
• Ability to work independently and collaboratively as part of a team.

Benefits:

• Health insurance
• Dental insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off
• Parental leave
• Generous retirement plan upon eligibility
• Long and short-term disability

Parsons actively recruits to obtain an applicant pool of candidates from a variety of diverse backgrounds with a breadth of experience from shareholders to professional staff.

Established in Salt Lake City in 1882, Parsons Behle & Latimer’s (Parsons) more than 200 attorneys deliver an in-depth range of experience to its clients in the following industries: agriculture; banking and financial services; construction; dental; energy; healthcare; manufacturing; mining; natural resources; oil and gas; real estate; resorts and recreation; venture capital and startups; and technology. One of Utah’s largest law firms, Parsons remains on the forefront of business and industry trends to help clients accelerate their business objectives. Headquartered in Salt Lake City, Parsons has offices in Lehi, Park City and St. George, Utah; Boise, Idaho Falls and Rexburg, Idaho; Helena and Missoula, Montana; Reno, Nevada; and Jackson, Wyoming. To learn more about us, please visit parsonsbehle.com.