Executive Assistant, Polaris Endeavors, Inc.

• Provide comprehensive, confidential administrative support to the CEO and executive team.
• Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.
• Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.
• Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.
• Manage cross-company coordination and follow-through on executive priorities.
• Handle sensitive information with discretion and maintain the highest professional standards.
• Represent the CEO’s office with professionalism in internal and external interactions.
• Support special projects, leadership events, and organizational initiatives as assigned.

• Bachelor’s degree required (Business Administration, Communications, or related field preferred).
• Minimum of four (4) years’ experience providing executive-level support, ideally within a complex or multi-entity organization.
• Demonstrated excellence in communication, judgment, and organizational skills.
• Advanced proficiency in Microsoft Office and digital collaboration platforms.
• Notary Public commission required (or ability to obtain upon hire).

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