Office Administrator

Our current Office Administrator is retiring, and after years of being an important part of our team, we are looking for someone to fill those shoes.

This isn't simply a receptionist or data-entry position. Our Office Administrator plays an important role in keeping the business organized and helping our Project Managers and customers stay on track.

What's it take to be our Office Administrator?

First and foremost, you need to be organized. Really organized.

You should be comfortable juggling multiple tasks, keeping track of details, working with numbers, and making sure things don't fall through the cracks. You should also enjoy working with people and understand the importance of providing good customer service.

Some of the responsibilities of the position include:

• Entering projects and related information into QuickBooks
• Preparing and sending customer invoices
• Recording vendor bills and expenses
• Tracking customer payments and outstanding balances
• Answering incoming phone calls and directing customers to the appropriate Project Manager
• Printing shipping labels and handling shipping-related paperwork
• Maintaining organized records and files
• Assisting Project Managers with administrative needs
• Communicating with customers and vendors
• Helping with the day-to-day operation of the office
• Handling multiple projects and priorities while staying organized and meeting deadlines

Custom interior and exterior signage company