Outreach Coordinator

The Outreach Coordinator effectively utilizes organizational, communication, and collaboration skills to assist and support the Outreach Team with administrative tasks and basic project management.

Primary Responsibilities

Outreach Director Support

• Calendar Management
• Scheduling appointments, meetings, and events for the Outreach Director.
• Reminding the Outreach Director of upcoming commitments and deadlines.
• Assisting the Outreach Director in managing their daily schedule and prioritizing tasks.
• Communication Management
• Handling phone calls, emails, and other forms of communication on behalf of the Outreach Director.
• Maintaining an organized system for incoming and outgoing correspondence.
• Meeting Support
• Coordinating and scheduling meetings for the Outreach Director.
• Taking minutes during meetings and distributing them as necessary.
• Research and Preparation
• Conducting research and gathering information as requested by the Outreach Director.
• Assisting in the preparation of documents, communication, or other materials.
• Project Management
• Leading assigned projects as assigned by the Outreach Director.
• Coordinating/collaborating with other Pantano ministries and partners during planning, execution, and after action review processes.
• Reporting project status to Outreach Director and Pantano executive leadership as required.
• Other Duties as assigned, including:
• Planning and booking travel arrangements for the Outreach Director, including flights, accommodations, and transportation.
• Managing office supplies and ordering new ones as needed.
• Travel as required in support of assigned projects.

Team Support

• Attend team meetings, take notes, and do follow-ups
• Receive, process, and follow up on Outreach requests 
• Provide weekly service support on campus (Thursdays and Sundays)
• Coordinate details for events hosted by the team following the event planning process
• Provide support during events hosted by the team
• Create or coordinate details for communication requests for materials for advertisement and informational purposes for programs, services, and content
• Manage volunteer process for assigned teams
• Manage room and resource reservations for the team
• Prepare purchase orders and check request forms as requested
• Prep materials, set up and man tables, decorate and connect with leaders for weekend events
• Track and request financial reports, ministry reports, and prayer requests from partners and advocates

Other Duties

• Attend weekly 1:1, team and staff meetings
• Adhere to all church policies and procedures 
• Work assigned duties during “All Hands On Deck” events such as Christmas and Easter services
• Help form and maintain connections with community and global partners
• Other duties as assigned

• Actively involved at Pantano Christian Church
• Excellent verbal and written communication skills
• Ability to work productively without direct supervision
• Ability to work well and collaborate with team members, volunteers, and other staff
• Excellent office-related computer skills, including experience with common office software/programs and online applications
• Proficiency in online communication, email, and calendar tools
• Experience with Mac and macOS a plus
• Experience with Google Drive a plus
• Experience with Canva and database software a plus
• Experience with Microsoft Office Word and Excel a plus