HIM Director/Central Supply

Duties and Responsibilities

Administrative Functions

Respond to requests for medical record information by insurance companies, Medicare, Medicaid,

Veterans Administration (VA) or healthcare providers as authorized and in accordance with the

Health Insurance Portability and Accountability Act (HIPAA) privacy and security requirements.

Ensure medical records are properly completed, assembled, coded, signed, indexed, etc., before

filing. 

Assure that medical records taken from the department are signed out and signed back in upon return

to the department. 

Batch resident information into the computer and retrieve resident demographic information as

appropriate or as instructed. 

Audit and review electronic health record (EHR) documentation for accuracy and completion.

Maintain medical health records in a manner that is consistent with administrative, legal and

regulatory requirements and best practices.

Complete medical record and documentation competencies as directed.

Audit and thin medical records per facility policy and as directed. 

Coordinate with hospital and admission office regarding proper ICD-10 (International Classification

of Diseases-Tenth Revision) coding as acceptable for Patient Driven Payment Model (PDPM) and

other reimbursement methodologies. 

Return incomplete records/charts to appropriate departments or personnel for correction. 

Facilitate the transportation, retrieval and delivery of medical records from nursing units, chart racks,

therapy or other facility designated locations while safeguarding protected health information (PHI). 

File or input information into resident charts as requested. 

Fulfill authorized medical records releases (hard copy and electronic) as directed by facility policies

in accordance with verified court-ordered request, legal request or as requested by appropriate and

lawful means. 

Initiate and set up medical charts for all new patients including all required forms and computer

profile setup per facility policies.

Will Order Nursing supplies and keep a par level in house.

Will work with DON on scheduling to ensure facility is well staffed.

Education

Must possess, as a minimum, a high school diploma or its equivalent.

Experience

Must possess a working knowledge of medical terminology, HIPAA requirements, coding and indexing.

On-the-job training provided in medical record and health information system procedures, central supply and nurse scheduling.

Specific Requirements

Must be able to read, write, speak and understand the English language.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.

Must be knowledgeable of medical terminology.

Must possess the ability to work harmoniously with other personnel.

Must possess the ability to minimize waste of supplies, misuse of equipment, etc.

Be able to follow written and oral instructions.

Be knowledgeable in computers, data retrieval, input and output functions, etc.

Must not pose a direct threat to the health or safety of other individuals in the workplace.