Accounting Coordinator

Description:

The Accounting Coordinator maintains accurate financial records and supports the month-end close through account reconciliations, journal entries, payroll accounting, cash management, collections, and related accounting projects. The position works across Accounts Payable, Accounts Receivable, Payroll, Treasury, and Operations to promote timely, complete, and well-supported financial reporting.  

**This is an in-office position**

Requirements:

General Accounting 

• Prepare and post routine ledger entries with appropriate supporting  documentation. 
• Maintain  organized, accurate, and audit-ready accounting records. 

Cash, Credit, and Treasury Reconciliations 

• Perform monthly bank reconciliations and investigate outstanding or unusual reconciling items. 
• Reconcile corporate credit card activity and confirm appropriate coding and  supporting documentation. 
• Reconcile line of credit activity, including borrowings, repayments, interest, fees, and ending balances. 

Accounts Payable and Accounts Receivable 

• Perform monthly Accounts Payable and Accounts Receivable reconciliation between the subledger, general ledger, and supporting detail. 
• Serve as the primary accounting contact for sales representatives, providing support on credit approvals for large customer orders and responding to commission-related inquiries
• Coordinate the Accounts Receivable collections process, including monitoring aged balances, prioritizing follow-up on accounts more than 90 days past due, and coordinating resolution of outstanding customer balances.
• Work with customers, sales, and internal stakeholders to resolve payment discrepancies and disputed balances. 

Payroll Accounting 

• Prepare and post payroll-related journal entries. 
• Reconcile payroll-related accounts and investigate differences between payroll reports, cash activity, and general ledger postings. 
• Maintain complete support for payroll entries and follow-up items. 

Sales Tax and International Payments 

• Reconcile sales tax accrual accounts to supporting reports and general ledger activity. 
• Investigate and resolve sales tax reconciliation differences. 
• Prepare and process international commission payments with appropriate review and documentation.  

  

Qualifications 

• Five or more years of general accounting experience, including hands-on experience in both accounts receivable (AR) and accounts payable (AP). 
• Working knowledge of general ledger accounting, and balance sheet reconciliations. 
• Proficiency in Microsoft Excel and experience using an ERP or accounting system;  Epicor experience is a plus. 
• Strong analytical, organizational, problem-solving, and written communication skills. 
• High attention to detail and the ability to manage multiple deadlines and follow-up items.