Administrative Assistant

Robert Half is partnering with a well-established educational organization to identify a highly organized and experienced Administrative Assistant to provide critical administrative, operational, and project support for a busy educational program. This is an excellent opportunity for a proactive administrative professional who enjoys working in a fast-paced environment, managing multiple priorities, coordinating complex projects, and supporting leadership with a high level of professionalism and discretion.

The Administrative Assistant will play an important role in keeping programs, meetings, events, financial processes, records, and day-to-day operations running smoothly. The ideal candidate is detail-oriented, resourceful, comfortable working independently, and able to exercise sound judgment while managing competing deadlines.

Key Responsibilities

• Provide administrative and operational support to program leadership.
• Coordinate grant applications, program projects, and related documentation.
• Maintain databases, files, records, and program information.
• Coordinate meetings, conferences, workshops, and large-scale events, including logistics and materials.
• Attend Board and leadership meetings and prepare accurate meeting minutes.
• Process stipends, vendor invoices, check requests, and other financial documentation.
• Assist with budget tracking, reporting, and program recordkeeping.
• Prepare, edit, and proofread reports, correspondence, presentations, and other documents.
• Research and compile information from files, databases, and other resources.
• Manage calendars, appointments, travel arrangements, and meeting materials for leadership.
• Support program communications, including basic website and social media updates.
• Serve as a professional point of contact for staff, members, educational institutions, vendors, and the public.
• Work effectively with diverse cultural and professional groups.
• Manage multiple projects simultaneously while adapting to changing priorities.
• Perform other administrative and project-related duties as assigned.

Qualifications

• Bachelor's degree preferred; or Associate degree with 2 years of relevant experience; or High School diploma/GED with 5 years of relevant experience.
• 3+ years of progressively responsible administrative or program support experience preferred.
• Strong organizational, project coordination, and follow-through skills.
• Ability to independently prioritize work, solve problems, and exercise sound judgment.
• Excellent written and verbal communication skills.
• Strong proofreading, editing, and business writing abilities.
• Proficiency with Microsoft Office and the ability to quickly learn databases, web-based applications, and other software.
• Minimum typing speed of 55 WPM.
• Strong attention to detail and ability to handle confidential information appropriately.
• Ability to work effectively with leadership, coworkers, members, and external partners.
• Ability to travel and work overtime as needed.
• Bilingual Spanish highly preferred