Purchasing Coordinator/AP Backup

Job Summary: The Purchasing Coordinator is an integral part of the SCH accounting team. This position is primarily responsible for coordinating supply and equipment purchases of Shenandoah Valley Medical System and its subsidiary Shenandoah Pharmacy, LLC. This position requires attention to detail, ability to work quickly and accurately, ability to work within deadlines, and to work well with others in a fast paced, deadline driven environment.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Works with department managers to maintain adequate inventory/supplies.
• Solicits quotes and creates long-term purchase agreements with vendors/suppliers.
• Ensures lowest price and best value is obtained to purchase supplies/equipment/services.
• Creates and processes purchase orders in accounting software.
• Track and report material backorders from vendors.
• Communicates with vendors regarding deliveries and item/price discrepancies and quality of purchases
• Coordinates delivery and reconciles packing slips to purchase orders.
• Reviews orders/packing slips for completeness, accuracy and compliance with SCH policies and procedures
• Assists Accounts Payable Manager to validate purchase and payables compliance, reconciling invoice to purchase order and price variances.
• Schedule and register staff for conferences, lodging, and travel.
• Track and reconcile continuing education expense to policy/budget.
• Backup Accounts Payable Manager – including entering invoices into Accounting Software, weekly check disbursement and annual 1099 preparation.
• Other duties as assigned.

QUALIFICATIONS:

• Experience working in a Community Health Center Preferred
• Proficient in Microsoft Excel, Access, Word
• Ability to manage multiple projects simultaneously
• Strong organizational and analytical skills
• Able to read and understand technical forms and financial reports
• Willingness to establish and maintain effective working relationships following IOCD principles
• Ability to respond quickly and appropriately in urgent or emergency situations.
• Strong computer skills with a knowledge of accounting and automated systems.
• Maintenance of general ledger transactions, accounting sub-ledgers, supporting documentation.
• Negotiation and conflict resolution