Stennis Administrative Support

? Manage sensitive and Controlled Unclassified Information (CUI), maintain and update personnel records
and Command references. All CUI must be maintained in compliance with Department of Navy (DoN) and
local policies.
? Respond daily to routine/urgent administrative requests by e-mail, phone, fax, in person, or by
correspondence.
? Prepare and type correspondence, using office automation equipment and programs, from rough drafts,
messages, and/or verbal instruction.
? Refer recognized problems and messages to officials as necessary.
? Attend and take notes and/or minutes of Department Head meetings.
? Draft, edit and prepare replies in final form to routine correspondence received from various departments of
Command.
? Ensure proper documentation is submitted for all correspondence courses.
? Maintain and file all correspondence, reports, forms and memos either electronically or manually as
required by each office Standard Operating Procedure (SOP).
? Manage all office and electronic files ensuring and maintaining a pertinent archival process.
? Coordinate and assist approximately 75 Command members with generating all travel orders using the
Defense Travel System (DTS).
? Finalize all travel arrangements to include, but not limited to, airline, rental car, lodging, and country
clearance requests.
? Assist with preparation of and track travel vouchers for approximately 75 Command members. Vouchers
shall be completed and routed for approval within 5 days of travel completion.
? Prepare and ensure the timely processing of annual fitness reports, annual performance evaluations, and
awards for approximately 75 military members. Completion deadlines for fitness reports and performance
evaluations must be completed by deadlines determined by the member?s rank as outlined in Bureau of
Naval Personnel (BUPERS) Instruction 1610.10D.
? Order and receive office supplies as needed.
? Make copies, fax, and maintain calendars as requested.
? Work independently on projects requiring research and preparation of briefing charts.