Administrative Coordinator

Cypress Creek Golfers Club is seeking a highly organized, tech-savvy Administrative Coordinator with strong QuickBooks and accounting proficiency and exceptional attention to detail. This position will support daily operations across our restaurant, golf operations, and ownership group.

The ideal candidate will be comfortable working with financial information, maintaining accurate records, assisting with bookkeeping and deposits, and eventually supporting accounts payable and other accounting-related responsibilities. Accuracy, organization, financial accountability, and attention to detail will be critical components of this role.

In addition to accounting and administrative responsibilities, this individual will support membership administration, employee onboarding, social media, website maintenance, marketing, communications, and other operational projects. The role requires someone who can manage multiple priorities, work independently, maintain confidentiality, and provide reliable follow-through.

Key Responsibilities

Administrative Support

•      Provide day-to-day administrative support directly to ownership

•      Support the Restaurant Manager as needed across operational tasks

•      Maintain organized digital and physical records

•      Prepare reports, presentations, and internal communications

Membership, Billing & Club Systems

•      Support membership follow-up and record management in Club Caddie

•      Maintain accurate member accounts, dues records, and billing profiles

•      Process and reconcile member billing cycles, including statement preparation and payment tracking

•      Assist with deposit recording and reconciliation across membership and restaurant accounts

•      Respond to member billing inquiries with accuracy and professionalism

•      Coordinate with ownership on outstanding balances, adjustments, and account corrections

•      Handle all member communications with discretion and a service-first mindset

Social Media & Marketing

•      Manage social media accounts with consistent, engaging, on-brand content

•      Create flyers, digital graphics, and promotional materials using Canva

•      Schedule and publish content via Buffer across META platforms

•      Assist with website updates and maintenance through Wix

•      Support marketing campaigns and club communications end-to-end

Financial & Bookkeeping Support

•      Process approved vendor invoices and maintain accounts payable documentation

•      Support light bookkeeping and financial tracking

•      Maintain strict confidentiality of all financial information

HR & Onboarding

•      Prepare employee orientation paperwork and maintain onboarding files

•      Administer HR tasks and employee records through ADP

Qualifications & Attributes

Qualifications

•      Strong organizational and time management skills

•      High attention to detail and accuracy

•      Professional written and verbal communication

•      Ability to prioritize in a dynamic, multi-operation environment

•      Self-motivated and dependable

•      Flexible availability — 40 hrs/week with scheduling adaptability

•      Hospitality, restaurant, golf, or club experience preferred

Personal Attributes

•      Positive, team-oriented attitude

•      High level of discretion with sensitive information

•      Strong accountability and follow-through

•      Solutions-focused mindset

•      Comfortable supporting ownership and multiple leaders

•      Proactive — spots what needs doing without being asked

Creekside Landing Restaurant at Cypress Creek Golfers Club is a locally owned restaurant and golf club in Smithfield, VA, serving members, golfers and the local community. We offer a fun, team-focused environment with daytime and evening hours, special events and opportunities to grow with our business.